Executive Assistant

At WHOOP, we're on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.

Our Chief Operating Officer (COO) and Chief Product Officer (CPO) are looking for an Executive Assistant who can be a high agency, trusted partner who brings tremendous leverage to their roles. This in-person position requires an experienced professional who thrives in a fast-paced environment, can manage multiple complex priorities, doesn’t get phased easily, and works independently while anticipating the unique needs of both executives. In short, this role must stay a step ahead and show excellent judgment each and every day. In doing so, you will play a critical role in supporting both departments – optimizing workflows, driving key  communications, and ensuring seamless daily operations.

While the job responsibilities listed below may seem typical, our approach to EA roles is unique. This role will have more access, more trust, and more empowerment than almost any other. In return, we have high expectations. Amazing EAs make executives and their teams more effective, and our COO and CPO look forward to finding an amazing candidate for this position.

RESPONSIBILITES:

• Proactively manage and optimize multiple complex calendars, including scheduling across multiple time zones, prioritizing meetings, and resolving conflicts independently all while contemplating nuanced  executive priorities.
• Draft, review, and transmit accurate and professional executive communications through multiple channels on behalf of the COO and CPO.
• Coordinate and orchestrate high quality meeting preparation, including compiling agendas, printing and preparing materials, and ensuring follow-up actions are tracked and accomplished.
• Facilitate and coordinate travel arrangements (domestic and international), including complex itineraries, accommodations, and logistics.
• Manage meal planning and delivery  for both executives, ensuring preferences are met and schedules are accommodated.
• Anticipate and address the executives’ needs by providing thoughtful, proactive support while ensuring they are thoroughly prepared and informed.
• Handle daily office organizational tasks, including managing correspondence, maintaining office supplies, and keeping workspaces organized.
• Support the planning and execution of department-wide events, including catering, reserving space, assisting with agenda creation, and logistics management for All Hands meetings, offsites, and executive briefings.
• Prepare, submit, and track expense reports and reimbursements and other administrative processes for both executives, ensuring compliance and accuracy.
• Manage the preparation of key documents and presentations with attention to confidentiality and quality.
• Act as a liaison for the COO, CPO, and internal/external stakeholders, ensuring timely and accurate communication.
• Build and maintain strong relationships with the executives’ direct reports, cross-functional partners, external vendors, and key stakeholders while representing the executives with professionalism and discretion.
• Support the flow of information by keeping executives informed and aligned on key priorities and deadlines.

QUALIFICATIONS:

• 5+ years of experience as an Executive Assistant supporting senior-level executives; experience supporting multiple executives is strongly preferred.
• Demonstrated experience managing complex and dynamic calendars, handling scheduling conflicts, and anticipating scheduling needs.
• Excellent written and verbal communication skills with the ability to draft and refine correspondence on behalf of senior leaders.
• Proven ability to work autonomously, prioritize competing tasks, and exercise sound judgment while maintaining confidentiality.
• High attention to detail and the ability to multitask while managing shifting priorities in a fast-paced environment.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Slack, Zoom, and experience with project management, creative tools, and expensing systems (e.g.Figma, Canva, Smartsheet, Expensify, etc.).
• Experience planning and executing corporate events, including managing vendors, catering, and logistics.
• Proactive problem-solver with a can-do attitude.
• Highly organized multitasker who thrives under pressure.
• Discreet and trustworthy with confidential information.
• Adaptable team player who builds strong relationships.

WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility.