Executive Assistant

Company Description

Roland Berger is one of the world's leading strategy consultancies with a wide-ranging service portfolio for all relevant industries and business functions. Founded in 1967, Roland Berger is headquartered in Munich. Renowned for its expertise in transformation, innovation across all industries and performance improvement, the consultancy has set itself the goal of embedding sustainability in all its projects. Roland Berger revenues stood at more than EUR one billion in 2023.

Job Description

• Responsible for multiple calendar management, submission of weekly timesheets, expense claims for the Partners / Principals.
• Organise and coordinate international travel arrangements, hotel bookings including visa applications for the Partners/Principals.
• Communicate with internal divisions and external clients and institutions including liaising with government agencies as needed.
• Provide support to IT on the configuration of laptops as well as assigning laptops & mobile devices for new hires.
• Provide support to HR on the onboarding/offboarding process including workpass applications with the Hong Kong Immigration Department.
• Provide support to Finance on company registration procedures.
• Provide support to Partners on CRM entries, eg. updating or closing opportunities, and maintaining client contacts entries.
• Provide support to Marketing in handling marketing content distribution, organisation of events.
• Provide backup support to other Executive Assistants as needed.
• Handle overall admin matters such as pantry orders, name card orders, issue access cards; office equipment, distribute incoming mails and review and check invoices and follow up as needed.
• Provide support to Consultants on travel advisory/arrangements (visa/flights/immigration requirements), as needed.
• Manage, coordinate, and support special projects as needed.
• Provide administrative support for project proposals (Filing/Binding) and conduct follow-up.
• Support in creating periodic reports as required from local or corporate headquarter’s requests.
• Organize and prepare meetings/conferences (internal/external).
• Any other duties assigned by Management as needed.

Qualifications

• Administrative training (or university degree) and at least 5 years of job-related experience, ideally as assistant to an executive manager or senior management.
• Fluency in speaking and writing English, Mandarin and Cantonese.
• Able to work in an independent and confident manner to manage confidential matters.
• Team and service oriented.
• Candidate ideally must be diplomatic, agile, perceptive and has a positive attitude.
• Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholders.
• Permanent Resident of Hong Kong.