Executive Assistant

As an Executive Assistant, you will be responsible for providing high-level administrative support to the Chief Product Officer, and Chief Technology Officer. This position will assist with travel planning, expense reports, meeting preparation and facilitation, as well as other administrative tasks. As we continue to evolve and live our Orion values, we are looking for someone to grow with us.

For External Candidates:

Candidates must work in-office at one of the following locations for at least 3 days per week: Omaha, NE; Sacramento, CA.

For Internal Candidates:

All internal employees, regardless of their current work arrangement (remote or in-office), are encouraged to apply.

In this role, you'll get to: 

• Plan and coordinate internal and external meetings including arrangements for flight, hotel, location, meeting agendas, meals, calendar coordination, and activities for attendees 

• Prepare and submit expense reports via Workday

• Send notification to managers of Orion employee birthdays and anniversary dates 

• Send cards, gifts, flowers, etc., as needed 

• Stock meeting room refrigerators and kitchen area paper products in preparation for onsite meetings

• Support company Executive management team by coordinating calendar, booking travel arrangements and general administrative tasks

• Prepare agendas prior to meetings as well as helps coordinates follow ups via Notion or comparable systems

• Perform general administrative duties including filing, typing, faxing, copying, scanning, and mailing to support the Executive Management team

• Attend meetings for purpose of taking meeting minutes and follows-up on key take-away points from meeting 

• Assist with Orion Home Office Visits including reserve guest hotel rooms and coordinating any meals in the office

We're looking for talent who:

• Has a strong understanding of project management tools, communication platforms, and other digital tools (Jira, Slack, Notion, preferred)

• Has exceptional communication skills

• Has exceptional calendar management and travel management skills

• Possess minimum of a high school diploma

• Has minimum of 5 years of executive administrative experience

• Preferably has a solid understanding of tech terminology, tools, and systems commonly used by a CTO/CPO

• Preferably has experience working with operations teams and/or within Financial Services industry

• Preferably has experience coordinating event logistics

• Obtains Orion Industry Certification

• Owns and manages relationships with stakeholders directly and work effectively with people at all levels in an organization

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