About Flywheel 

Flywheel’s suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world’s leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe and APAC, we offer a career with real impact, endless growth opportunities and the support you need to be the best you can be.

The Opportunity 

We are looking for an Executive Assistant to provide administrative support to our Sales leadership team, as well as some meeting support in our Baltimore office. Our ideal candidate has experience working as an EA and is organized, detail-oriented, creative, and enjoys working within a fast-paced environment with an ambition to grow.

We would expect this person to work out of our Baltimore office (1801 Porter Street) 4 days a week.

What You Will Do:

• Provide administrative support to our Sales Leadership team, being a true partner able to triage issues and raise the most important to the team while delegating or handling tasks where possible. 
• Manage projects on behalf of Leadership and communicate issues and outcomes effectively to all stakeholders. 
• Prioritize urgent events and conflicting needs, and proactively follow through on projects independently where required.
• Occasional working outside normal office hours and timezones to support the team
• Work closely with other executive assistants across the business to ensure effective communication throughout the business. 
• Conduct a variety of administrative tasks including scheduling events, managing calendar appointments, and completing expense reports.
• Manage incoming issues and concerns to ensure executives' ability to lead the company effectively.
• Coordinate both internal and external meetings and all associated logistics
• Have the ability to handle confidential information with discretion.
• Occasional travel to support Team Events
• Work out of our Baltimore office 3-4 a week
• Work closely with the Operations Team to support internal meetings and events

Who You Are:

• You have experience in an Administrative role with previous experience as an Executive Assistant
• You are a communications pro, both in written and verbal and can communicate with both internal and external stakeholders 
• Have good judgment and a strong ability to see through problems
• Meticulous, punctual, humble and love to build relationships
• Strong multitasking skills and have no problem working under pressure 
• You are technically strong, and are proficient in the use of G-suite products (Gmail, Google Docs, Google Sheets, Etc.) and Microsoft Office (Outlook, Word, Excel, Etc.)

#LI-ES1

Flywheel is committed to fair and equitable compensation practices, actual salary will be determined based on geography & level of experience. The current range is calculated in USD, for other global locations please connect with your Recruiter.

Working at Flywheel

We are proud to offer all Flywheelers a competitive rewards package and unparalleled career growth opportunities and a supportive, fun and engaging culture. 

• We have office hubs across the globe where team members can go to feel productive, inspired, and connected to others - team members go into Hub Offices 3x a week

• Flexible time off policy

• Great learning and development opportunities

• Generous Medical, Vision, and Dental Insurance plans

• 401K Savings Incentive Plan & Flexible Spending Accounts

• Volunteering opportunities

• Learn more about us here: Life at Flywheel

The Interview Process:

Every role starts the same, an introductory call with someone from our Talent Acquisition team. We will be looking for company and values-fit as well as your professional experience; there may be some technical role-specific questions during this call.

Every role is different after the initial call, but you can expect to meet several people from the team 1:1 and there might be further skill assessments in the form of a Take Home Assignment/Case Study Presentation or Pair Programming/Live Coding exercise depending on the role. In your initial call, we will walk you through exactly what to expect the process to be.

Inclusive Workforce

At Flywheel, our goal is to create a culture where individuals of all backgrounds feel comfortable in bringing their authentic selves to work. We want all Flywheel people to feel included and truly empowered to contribute fully to our vision and goals.

Flywheel is an Equal Opportunity Employer and participates in E-Verify. Everyone who applies will receive fair consideration for employment. We do not discriminate based upon race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.

If you have any accessibility requirements that would make you more comfortable during the application and interview process, please let us know at [email protected] so that we can support you.

Please note, We do not accept unsolicited resumes.

IMPORTANT ALERT: Please beware of fraudulent job communications from individuals falsely claiming to be from Flywheel. We've identified fraudulent activity through social media and messaging services purporting to be from Flywheel requesting payments for job- and recruitment-related expenses. Flywheel never asks candidates for personal information such as bank account data or tax IDs nor payments via social media or chat-based applications. Report suspected fraud to local authorities immediately. To learn more, click here.

#LI-HYBRID