Job Title: Executive Assistant
Work Arrangement: Onsite, office environment
Location: Tallahassee, Florida
Employment Type: Contract
Engagement Type: W2 or 1099 only. No corp to corp.
Final Interview: In person or online
Position Summary
Dhaka Technologies Limited Company is hiring on behalf of its client, the Office of General Counsel of a Florida state government agency, for an Executive Assistant supporting a legal team.
The client is seeking a paralegal or legal secretary with 3 to 5 years of experience who is familiar with the Florida court systems and comfortable supporting 3 to 4 attorneys. The role requires hands on experience filing documents with the court, contacting judicial assistants, and managing attorney case files and calendars, along with a working knowledge of general court systems.
Day to day work includes basic word processing, using templates to draft correspondence, and creating legal documents.
Key Responsibilities
- Act as the legal secretary for assigned attorneys.
- Format, finalize, type, and file documents.
- Prepare letters and legal documents from drafts.
- File pleadings and motions with the appropriate tribunals.
- Serve or arrange service of legal documents, and maintain attorney case files.
- Prepare subpoenas and discovery requests, schedule hearings, trials, and depositions, and arrange facilities as directed.
- Retain and schedule court reporters, and obtain transcripts.
- Manage attorney calendars and contact judicial assistants as needed.
- Perform general secretarial duties, including handling phone calls and making travel arrangements.
- Close case files and support office management as needed.
Requirements
Required Qualifications
- Ability to speak and understand English. Required.
- High school diploma at minimum. Required.
- 3 to 5 years of experience working as a paralegal or legal secretary. Required, 3 years.
- Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Required, 3 years.
- Experience preparing legal documents and subpoenas. Required, 3 years.
- Experience preparing discovery requests and scheduling hearings, trials, and depositions. Required, 3 years.
- Experience formatting, finalizing, typing, and filing documents. Required, 3 years.
- Experience preparing letters and legal documents from drafts. Required, 3 years.
- Experience filing pleadings and motions with the appropriate tribunals. Required, 3 years.
- Experience managing daily calendars for executive management. Required, 2 years.
- Experience managing travel arrangements. Required, 1 year.
Preferred Qualifications
- Experience working within the Florida court systems. Highly desired.
- Associate's or Bachelor's degree. Desired.
- Experience supporting a team of 3 to 4 attorneys.
Additional Requirements
- Work environment is an office setting.
- Dress code is appropriate, semi professional attire.
Work Authorization
Applicants must be authorized to work in the United States.
How to Apply
Send your resume to [email protected]. Please include the job title in the subject line of your email.
Skills Required
- Ability to speak and understand English
- High school diploma
- At least 3 years of experience as a paralegal or legal secretary
- At least 3 years of proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint
- At least 3 years of experience preparing legal documents and subpoenas
- At least 3 years of experience preparing discovery requests and scheduling hearings, trials, and depositions
- At least 3 years of experience formatting, finalizing, typing, and filing documents
- At least 3 years of experience preparing letters and legal documents from drafts
- At least 3 years of experience filing pleadings and motions with tribunals
- At least 2 years of experience managing daily calendars for executive management
- At least 1 year of experience managing travel arrangements
- Experience working within the Florida court systems
- Associate's or bachelor's degree
- Experience supporting a team of three to four attorneys
What We Do
Dhaka Technologies Limited is a Washington, D.C.-based IT solutions and staff augmentation provider serving government and private-sector organizations. It supplies IT staffing, recruiting, consulting, hardware and software solutions, application development, cloud and infrastructure services, cybersecurity, data engineering, and software testing. The company helps clients build and manage secure, scalable technology environments while connecting them with skilled technical professionals across diverse industries.
