The Role
Provides legal secretarial and executive support to multiple attorneys. Duties include preparing, formatting, filing, and serving legal documents; managing case files and attorney calendars; preparing subpoenas and discovery requests; scheduling hearings, trials, depositions, and court reporters; obtaining transcripts; arranging travel; handling correspondence; and supporting office management. Requires familiarity with Florida court systems and at least three years of paralegal or legal secretary experience.
Summary Generated by Built In
Dress Code: Appropriate, Semi-Professional Dress Attire
Work Environment: Office
Position Summary:
Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.
Contractor Duties
- The legal assistant acts as the legal secretary for assigned attorneys
- Formatting, finalizing, typing, and filing documents.
- Preparing letters and legal documents from drafts.
- Filing pleadings and motions with appropriate tribunals.
- Serving or arranging service of legal documents, and maintaining attorney case files.
- Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
- Retaining and scheduling court reporters and obtaining transcripts.
- Performing general secretarial duties such as phone calls and travel arrangements.
- Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
- Closing case files, and supporting office management as needed.
Requirements
Skill
Required / Desired
Amount
of Experience
Ability to speak and understand English
Required
Required
Must possess at least a high school diploma
Required
Required
Associates of Bachelors degree preferred
Desired
Desired
Must have 3 to 5 yrs experience working as a paralegal or legal secretary
Required
3
Years
Required
3
Years
Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
Required
3
Years
Required
3
Years
Experience preparing legal documents and subpoenas
Required
3
Years
Required
3
Years
Experience preparing discovery requests and scheduling hearings, trials and depositions
Required
3
Years
Required
3
Years
Experience formatting, finalizing, typing and filing documents
Required
3
Years
Required
3
Years
Experience preparing letters and legal documents from drafts
Required
3
Years
Required
3
Years
Experience filing pleadings and motions with appropriate tribunals
Required
3
Years
Required
3
Years
Experience managing executive management daily calendars
Required
2
Years
Required
2
Years
Experience managing travel arrangements
Required
1
Years
Required
1
Years
Experience working in the Florida Courts systems
Highly desired
Highly desired
Skills Required
- Ability to speak and understand English
- High school diploma
- Associate's or bachelor's degree
- 3 to 5 years of experience as a paralegal or legal secretary
- Three years of proficiency using Microsoft Office, including Word, Outlook, Excel, and PowerPoint
- Three years of experience preparing legal documents and subpoenas
- Three years of experience preparing discovery requests and scheduling hearings, trials, and depositions
- Three years of experience formatting, finalizing, typing, and filing documents
- Three years of experience preparing letters and legal documents from drafts
- Three years of experience filing pleadings and motions with appropriate tribunals
- Two years of experience managing executive management daily calendars
- One year of experience managing travel arrangements
- Experience working in the Florida court systems
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Novalink Solutions LLC is a global consulting, engineering, and AI product development company specializing in information technology and telecommunications. They provide AI-powered products, automation platforms, intelligent workflow systems, IT consulting, managed engineering, and staff augmentation services.
