Executive Assistant

At Limitlessli, we specialize in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. Leveraging our extensive global network, we connect clients with highly qualified professionals, offering meticulously tailored services to meet our clients' unique business needs.

We are seeking a highly organized and proactive Part-Time Executive Assistantto provide administrative and project coordination support to senior leadership. The ideal candidate will have strong project management and communication skills, with the ability to manage multiple priorities, coordinate tasks and deadlines, and ensure smooth day-to-day operations in a remote work environment.

This position is remote and offers you the flexibility of working from home.

• Provide day-to-day administrative support to the executive, including calendar management, meeting coordination, and email correspondence. 
• Assist with project planning, coordination, and tracking to ensure key initiatives and deliverables remain on schedule. 
• Monitor action items, follow up with internal and external stakeholders, and provide regular status updates. 
• Prepare meeting agendas, presentations, reports, and other business documents as needed. 
• Coordinate meetings, take notes, document action items, and ensure timely follow-up. 
• Serve as a key point of contact between the executive and internal or external stakeholders. 
• Manage competing priorities effectively and proactively identify potential delays or issues. 
• Maintain organized and confidential records, documents, and information. 
• Support other administrative, operational, and project-related tasks as needed.

• Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, for US Senior Leadership in a large US company.
• Strong project management and organizational skills, with the ability to manage multiple tasks, priorities, and deadlines. 
• Excellent written and verbal communication skills.
• Highly proactive, detail-oriented, and able to work independently with minimal supervision.
• Strong follow-up skills and the ability to coordinate effectively with multiple stakeholders. 
• Proficiency in Microsoft Office or Google Workspace and other collaboration and project management tools. 
• Experience supporting senior executives or leadership teams is preferred.
• Ability to handle confidential information with professionalism and discretion. 
• Previous experience working in a remote or virtual environment is a plus.
• Must be able during hours from 8 AM – 4 PM EST. Remote flexible hours during EST zone.

US Eastern Standard Time (EST) - 8am to 4pm

We embrace the flexibility and convenience of a remote working environment, and you will collaborate with an international team while contributing to our growing business, all from the comfort of your home.

You will need to have some essential tools – a reliable computer and noise-canceling headset, a second monitor for enhanced productivity, and a stable internet connection. You’ll also be required to have a backup internet connection, ensuring that you’re well-equipped to complete your work seamlessly.

Don't miss out on this opportunity – apply now and become a valuable member of the Limitlessli team!  If you're interested in what you have read, then we invite you to take the next step and submit your application.