We are seeking a highly organized and proactive Executive Assistant to support a member of our Executive Leadership Team with administrative, strategic, and operational tasks. The ideal candidate will be a strong communicator, highly discreet, and capable of managing competing priorities in a fast-paced environment.
Responsibilities:
- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate internal and external meetings, including logistics, agendas, and follow-up.
- Handle confidential information with discretion and professionalism.
- Serve as a liaison between the executive and internal/external stakeholders.
- Track and assist with key projects and deadlines; provide updates and follow-through as needed.
- Manage expense reports, invoices, and budget-related tasks.
- Support planning and execution of executive events, meetings, or company offsites.
- Anticipate executive needs and proactively offer solutions and support.
- Demonstrate commitment to Company's Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.
Requirements:
- Bachelor's degree preferred but not required.
- Proven experience as an Executive Assistant or in a similar administrative role typically defined as 5+ years.
- Strong proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to work independently, exercise good judgment, and maintain confidentiality.
- Strong organizational skills and attention to detail.
- Experience in Property Casualty Insurance industry is a plus. Prior experience supporting a Transformation or Information Technology Executive is also preferred.
- Ability to handle pressure in a fast-moving environment.
- Flexible and adaptable to changing priorities.
- A proactive mindset with the ability to anticipate and offer solutions.
- Hybrid position to the Blue Bell, PA office location
Skills Required
- Bachelor's degree
- Proven experience as an Executive Assistant or similar administrative role (typically 5+ years)
- Strong proficiency in Microsoft Office Suite
- Excellent written and verbal communication skills
- Ability to work independently, exercise good judgment, and maintain confidentiality
- Strong organizational skills and attention to detail
- Experience in Property Casualty Insurance industry
- Prior experience supporting a Transformation or Information Technology Executive
- Ability to handle pressure in a fast-moving environment
- Flexible and adaptable to changing priorities
- Proactive mindset with ability to anticipate and offer solutions
- Commitment to Company's Code of Business Conduct and Ethics and applicable compliance policies
- Hybrid position to the Blue Bell, PA office location (ability to work hybrid on-site)
PMA Companies Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about PMA Companies and has not been reviewed or approved by PMA Companies.
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Leave & Time Off Breadth — Time off is described as generous, with a sizable PTO bank and a broad paid-holiday schedule. Feedback suggests the ability to accrue and use substantial leave is a standout element of the package.
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Retirement Support — Retirement support includes a 401(k) with company contributions and immediate vesting on certain employer dollars. Profit-sharing and automatic eligibility are positioned as meaningful additions to total rewards.
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Flexible Benefits — Benefits are organized in a cafeteria-style format with multiple medical plan choices, HSA options, FSAs, and a broad set of voluntary coverages. Feedback suggests this flexibility enables tailoring coverage to individual needs.
PMA Companies Insights
What We Do
PMA Companies provides risk management solutions and services, specializing in workers’ compensation and offering property & casualty insurance, in the United States. Headquartered in Blue Bell, PA, PMA Companies is a member of Old Republic Companies. Old Republic International Corporation (NYSE: ORI) is one of the nation’s 50 largest publicly held insurance organizations. PMA Companies includes: PMA Insurance Group, specializing in workers’ compensation, and providing other commercial property & casualty insurance products; and PMA Management Corp. and PMA Management Corp. of New England, providing results-driven TPA and Risk Services specializing in workers’ compensation and liability. We maintain a large client retention rate of 90% or higher and a client satisfaction rate of 96% per an independent survey. At PMA, we still build relationships the "old-fashioned way." Our clients know we care. They know we say what we do and do what we say. And they know that they can count on us to deliver tangible value to their business and to work passionately on their behalf.
