Executive Assistant

Job Title:  Executive Assistant

Location:  India (to work remotely)

About AppViewX: 

AppViewX is the only machine and agent identity security company built for the AI and quantum era, bringing together discovery, automation, control, and intelligence. The AVX Platform helps enterprises reduce risk by providing complete visibility and governance over every machine and AI agent identity, automating their lifecycle, controlling their access, and proving compliance at the speed business demands. Trusted by global enterprises across financial services, healthcare, and technology, AppViewX is recognized as a leader in the IDC 2026 MarketScape for Certificate Lifecycle Management and KuppingerCole’s 2025 Non-Human Identity Management Leadership Compass. For more information, users can visit appviewx.com. 

Our Values 

At AppViewX, our values reflect how we work together in practice—not just what we aspire to. They show up in everyday decisions, how we collaborate across teams, and how we treat each other while building and delivering our work. If these values resonate with you, you’ll likely feel at home here. 

• Clarity: We interact with transparency, simplicity, and shared purpose. 

• Unity: We build unity through mutual respect, trust, and collaboration. 

• Innovation: We stay curious, challenge assumptions, and drive continuous improvement. 

• Speed: We act with urgency, focus, and follow-through to deliver results fast. 

• Precision: We bring accuracy, consistency, and care to everything we do. 

Role Overview 

We are seeking a highly organized, proactive Executive Assistant based in India to support our C-Level Executive Leadership Team. This is a remote role designed for someone who is comfortable working US business hours and providing real-time support to executives operating primarily in the US. 

The Executive Assistant will work closely with the Chief of Staff to ensure alignment on executive priorities, operating cadence, and time optimization across the leadership team. This is a highly collaborative relationship, operating as a team to ensure executives are focused on the highest-value activities and that their time is used effectively. 

This role offers a unique opportunity to gain visibility into how a global SaaS organization operates at the executive level. It is a high-trust, high-impact position with exposure to senior leadership and insight into strategic decision-making and business operations. 

Key Responsibilities 

Executive Calendar & Time Management (Primary Focus) 

• Support and manage complex C-level executive calendars across multiple time zones in partnership with the Chief of Staff. 

• Operate during US business hours to provide real-time calendar support, meeting coordination, and issue resolution. 

• Help prioritize and optimize executive time in alignment with business priorities under the guidance of the Chief of Staff. 

• Proactively manage scheduling conflicts, trade-offs, shifting priorities, and last-minute changes. 

• Coordinate internal and external meetings, including executive leadership meetings, high-level candidates, customers, partners, vendors, and other stakeholders. 

• Partner effectively with executives and stakeholders across multiple time zones. 

• Prepare meeting logistics and assist with collecting materials for executive and customer meetings as needed. 

Travel, Offsite & Event Logistics 

• Coordinate domestic and international executive travel in partnership with the Chief of Staff and executives, ensuring calendars and itineraries are accurately updated across time zones. 

• Support logistics for India-based executive visits, US-based executive meetings, customer roadshows, dinners, and company events as needed. 

• Manage executive travel itineraries, including flights, hotels, ground transportation, meeting schedules, and logistics notes. 

• Coordinate workplace and event logistics, including meeting rooms, workspace needs, visitor access, catering, reservations, and transportation, in partnership with the Chief of Staff, 

• Provide strong remote coordination and follow-through across global teams and locations. 

Administrative & Operational Support 

• Assist with expense reports and administrative processes. 

• Maintain organized records, documentation, executive contact lists, travel details, and recurring meeting information. 

• Provide ad hoc administrative support across the Executive Leadership Team. 

Communication & Coordination 

• Serve as a professional liaison between executives and internal or external stakeholders. 

• Ensure timely follow-ups and coordination across stakeholders, especially across US and India time zones. 

• Communicate clearly and professionally in writing and verbally, with strong attention to tone, detail, and confidentiality. 

• Escalate scheduling conflicts, urgent requests, or trade-offs appropriately and proactively. 

Additional Notes 

• Support special projects and ad hoc requests as needed. 

• Flex across priorities as business needs evolve. 

• Partner closely with the Chief of Staff to create leverage for the executive team. 

• Leverage AI tools to draft routine emails, meeting follow-ups, status updates, and internal communications, improving efficiency while maintaining accuracy and professionalism. 

Qualifications 

• India-based candidate; remote role with reliable ability to work US business hours. 

• 3–7+ years of experience supporting senior leaders; prior experience supporting C-level executives preferred. 

• Experience managing complex calendars across global time zones, especially US and India. 

• Exceptional organizational, prioritization, and time management skills. 

• Strong written and verbal communication skills in English. 

• High level of discretion, professionalism, judgment, and confidentiality. 

• Ability to operate in a fast-paced, dynamic, and global environment. 

• Experience supporting global teams, executive travel, events, or offsites preferred. 

• Comfortable using modern workplace tools such as Microsoft Outlook, Teams, Word, Excel, PowerPoint and collaboration tools. 

Success Profile 

• Highly proactive and anticipates executive needs before being asked. 

• Detail-oriented with strong follow-through and ownership. 

• Comfortable working remotely while staying highly responsive during US working hours. 

• Strong prioritization and problem-solving skills, especially when managing conflicting executive priorities. 

• Strong communicator and collaborator across cultures, geographies, and seniority levels. 

• Comfortable working in close partnership with the Chief of Staff. 

• Thrives in a high-visibility, high-trust environment supporting senior leadership. 

Preferred Attributes 

• Prior experience supporting executives in a SaaS, technology, or global company environment. 

• Experience coordinating across US and India teams. 

• Strong judgment on when to resolve independently versus when to escalate. 

• Ability to create structure, stay calm under pressure, and maintain confidentiality. 

Why AppViewX? 

AppViewX caters to a wide range of customers from Fortune 1000 companies, including six of the top ten global commercial banks, five of the top ten global media companies, and five of the top ten managed healthcare providers. Over the years, we grew our diverse team, perfected our automation platform, and expanded our global footprint to India, North America, United Kingdom, and Australia. Today, we are headquartered in New York City and have come a long way by optimizing opportunities to create lasting relationships with enterprises, gaining unshakable customer trust along the way. 

AppViewX is proud to be an Equal Employment Opportunity Employer. It is AppViewX’s policy to afford equal employment opportunities to all employees regardless of race, color, national origin, ancestry, religion, citizenship status, gender, gender expression or identity, sexual orientation, age, marital status, military or veteran status, pregnancy, disability, genetic information, arrest record, or other protected class under state, federal, or local law.