The Role
Support senior leadership with complex calendar and travel management, communications, project tracking, and strategic execution. Act as a proactive partner, draft correspondence, coordinate stakeholders, and drive follow-ups to ensure deadlines and leadership priorities are met.
Summary Generated by Built In
LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere.As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow.We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.
Key Responsibilities1. Calendar & Scheduling Management
Key Responsibilities1. Calendar & Scheduling Management
- Manage complex calendars across multiple time zones
- Prioritize meetings based on business impact
- Coordinate internal and external stakeholders
- End-to-end travel planning (domestic & international)
- Manage itineraries, bookings, visas, and last-minute changes
- Ensure seamless travel experience for leadership
- Draft, review, and manage emails and correspondence
- Follow up with internal teams and external partners
- Act as a gatekeeper and point of contact
- Track key initiatives and ensure deadlines are met
- Drive follow-ups and accountability across teams
- Support execution of strategic projects
- Assist leadership in prioritization and decision-making
- Prepare summaries, notes, and action plans
- Anticipate needs and proactively solve problems
- Fluent in spoken and written English
- 3–6+ years experience as an Executive Assistant or similar role
- Strong experience in:
- Calendar management
- Travel coordination
- Project tracking
- Excellent organizational and multitasking skills
- High attention to detail and responsiveness
- Comfortable working in a fast-paced, dynamic environment
- Experience supporting founders or senior executives
- Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
- Experience working in remote or global teams
- Highly proactive and ownership-driven
- Strong problem-solving mindset
- Ability to think ahead and stay two steps ahead of leadership
- Someone who can execute and drive outcomes, not just manage tasks
Skills Required
- Fluent in spoken and written English
- 3-6+ years experience as an Executive Assistant or similar role
- Strong experience in calendar management
- Strong experience in travel coordination (domestic & international, visas)
- Strong experience in project tracking and driving follow-ups
- Excellent organizational and multitasking skills
- High attention to detail and responsiveness
- Comfortable working in a fast-paced, dynamic environment
- Work hours aligned to 9am-5pm CST
- Highly proactive and ownership-driven
- Strong problem-solving mindset
- Ability to anticipate needs and think two steps ahead of leadership
- Ability to execute and drive outcomes, not just manage tasks
- Experience supporting founders or senior executives
- Familiarity with Google Workspace, Notion, Slack, CRM tools
- Experience working in remote or global teams
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The Company
What We Do
Effective learning underpins all social growth. Learntastic offers world class, effective and expert led courses to power your future by harnessing technology. It’s one of the most trusted all-in-one platforms for regulatory approved online training and certification We strive to create extraordinary learning experiences through immersive course materials. Our in-demand skill courses intend to create a greater impact on the future of learning globally. Our wide range of solutions cater to individuals and organizations and can be learnt at one’s own pace. We have certified over 1 million students so far.
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