Allflight Corporation is seeking an Executive Assistant to the CEO (Bilingual Preferred: Chinese & Spanish). The ideal candidate will be an executive strategic partner capable of managing a fast-paced executive schedule, coordinating international business communications, and ensuring smooth day-to-day operations. This position extends beyond traditional administrative support. The strategic partner is expected to function as a high-level extension of the CEO, protecting executive focus, driving follow-through, and maintaining continuity during periods of heavy travel and operational load. We offer competitive rates, paid vacation & holidays, medical, dental & vision insurance and matching 401k. Allflight is a great opportunity to expand your aviation career at our FAA approved Repair Station in a convenient location.
RESPONSIBILITIES:
Key responsibilities include absorbing and prioritizing incoming demands, representing the CEO in select meetings when appropriate, and ensuring that only high-value decisions require direct CEO involvement.
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The role requires proactive ownership of projects, independent follow-up, and forward planning rather than reactive task execution.
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The position also includes active management of schedule intensity and recovery, particularly following extended international travel, as well as full ownership of day-to-day office logistics to ensure sustained executive performance:
- Manage CEO’s calendar, travel, and meeting logistics
- Draft and edit correspondence, reports, and presentations
- Coordinate across departments, vendors, and international partners
- Track action items and follow-ups across multiple business units
- Serve as a liaison and communication hub for internal and external stakeholders
- Assist in research, event preparation, and high-priority projects
The ideal candidate will demonstrate proven experience supporting senior executives across complex, multi-entity environments. A high level of judgment, discretion, and executive presence is required, including comfort interfacing with senior stakeholders and high-net-worth individuals on behalf of the CEO.
- Strong communication skills - Effective English oral and written communication required
- Must be able to develop strong relationships with colleagues, clients and other stakeholders
- Good analytical and problem-solving skills
- Must be able to work alone, without direction, and with minimal supervision
- Candidate must be highly organized and proactive
- Capable of prioritizing tasks and managing time effectively
- Maintain accuracy of records
- Able to use technology to for organization
- Proficient in Microsoft Office and able to quickly learn and adapt to new tools and technologies as they are introduced
- Must be able to able to adhere to strict confidentiality agreement
Skills Required
- Proven experience supporting senior executives across complex, multi-entity environments
- High level of judgment, discretion, and executive presence
- Effective English oral and written communication
- Bilingual Chinese and Spanish
- Strong relationship-building with colleagues, clients, and stakeholders
- Analytical and problem-solving skills
- Ability to work independently with minimal supervision
- Highly organized, proactive, able to prioritize tasks and manage time effectively
- Maintain accuracy of records and adhere to strict confidentiality agreements
- Proficient in Microsoft Office and able to quickly learn new tools and technologies
What We Do
Infinity Air, Inc. is a global distributor of new and overhauled aircraft spare parts for the commercial, commuter, corporate, and cargo aerospace industry. Founded in 1997, the company provides repair, OEM, and aftermarket support, and serves as the parent company to Allflight Corporation, an FAA 145 repair station specializing in the repair of windows and material sales.
