The Role
Provide high-level administrative support to one executive: manage calendar and priorities, act as gatekeeper and main liaison, surface important business updates, proactively find information, summarize and distill communications, and ensure the executive is engaged only when necessary. Part-time (10 hrs/week) during UK business hours, working independently with remote teams.
Summary Generated by Built In
Key responsibilities:
- Act
as main point of contact between me and the rest of the team
- Manage
my calendar and priorities - protect my time and filter requests
- Keep
me updated on important things happening in the business
- Find
out information or answers for me as needed
- Ensure
communication is clear and that I’m only involved when necessary
Tools:
- Google
Workspace (email, calendar, docs)
- Trello
or similar for task management
- WhatsApp
or Slack for communication
Skills/experience:
- Strong
organiser and communicator
- Experience
managing calendars and acting as a gatekeeper
- Confident
to push back or filter requests when needed
- Comfortable
working independently and taking initiative
- Proactive
in keeping me informed without needing to be asked
- Some
experience working with remote teams preferred
Hours:
- 10
hours per week, mostly UK business hours
Other:
- Needs
to understand boundaries and respect my time
- Should
be able to summarise and distil info clearly
Skills Required
- Strong organizer and communicator
- Experience managing calendars and acting as a gatekeeper
- Confident to push back or filter requests when needed
- Comfortable working independently and taking initiative
- Proactive in keeping the executive informed without prompting
- Some experience working with remote teams
- Ability to summarise and distil information clearly
- Experience with Google Workspace, Trello (or similar), and Slack/WhatsApp
- Understand boundaries and respect executive's time
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The Company
What We Do
Virtual Colleague Philippines is a virtual assistant outsourcing company based in Manila, Philippines. Their mission is to provide opportunities for individuals to work from home and assist clients by providing suitable virtual colleagues to help them focus on building their businesses.
