Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.Job Summary:
We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization and with external stakeholders
A successful candidate is proactive, detail oriented, and possesses a great attitude, while thriving in a fast-paced environment. You should be a problem solver, perceptive, articulate, and with an advanced set of skills that you have mastered through experience. You will reflect the values of our company in everything you do each day. You must possess excellent written and verbal skills.
Responsibilities:
Provide high-level administrative and operational support to senior executive, ensuring priorities, commitments, and deliverables are managed with accuracy, discretion, and professionalism.
Manage complex calendars, proactively resolving scheduling conflicts, prioritizing requests, and coordinating meetings across internal teams, external partners, and senior stakeholders.
Prepare executives for meetings by organizing agendas, briefing materials, presentations, reports, and follow-up items in a clear and timely manner.
Serve as a trusted point of contact for executive, exercising sound judgment when responding to inquiries, managing communications, and escalating matters as appropriate.
Coordinate domestic and international travel arrangements, including detailed itineraries, logistics, expense processing, and related documentation.
Draft, edit, proofread, and format executive-level correspondence, memoranda, presentations, reports, and other business materials with a high degree of accuracy.
Plan and coordinate meetings, conferences, events, and leadership sessions, including logistics, materials, participant communications, and technology needs.
Track action items, deadlines, approvals, and follow-ups to ensure executive priorities are advanced and commitments are completed on time.
Handle confidential and sensitive information with discretion, maintaining a high level of professionalism and integrity at all times.
Develop and maintain strong working relationships across business units, support teams, clients, and external stakeholders to enable effective communication and collaboration.
Support departmental operations, including records management, supply coordination, onboarding logistics, equipment needs, and process improvements.
Attend meetings as requested to capture minutes, document decisions, and distribute clear follow-up notes and action items.
Coordinate budget tracking, invoice processing, expense reconciliation, and other financial administration in accordance with company policies.
Prepare, maintain, and analyze reports, spreadsheets, dashboards, and databases to support executive decision-making and departmental planning.
Partner with Human Resources, Finance, Technology, and other internal teams to support personnel processes, onboarding, interview coordination, system access, and related administrative activities.
Qualifications:
10+ years’ experience, most recently working with senior-level management
Strong interpersonal, administrative, and time management skills
Excellent verbal and written communication skills
Strong client interaction skills focusing on customer service
Ability to handle varied work requirements within multiple internal systems
Advanced knowledge of PC applications (MS Office)
CIB Staff provide administrative support to BTMUS Registered Representative
Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist).
Support departmental duties including updating and maintaining a variety of reports and databases.
Conduct special departmental assignments as needed.
Provide data analytics support.
Education:
College degree or an equivalent combination of formal education and experience
The typical hourly rate for this role is between $45.10 to $55.28 depending on job-related knowledge, skills, experience, and location. This is a non-exempt role. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.
MUFG Benefits Summary
Skills Required
- 10+ years experience, most recently supporting senior-level management
- Strong interpersonal, administrative, and time management skills
- Excellent verbal and written communication skills
- Advanced knowledge of PC applications (MS Office) including Excel and PowerPoint
- Ability to handle varied work requirements across multiple internal systems
- College degree or equivalent combination of education and experience
- Experience conducting advanced research, data analysis, and providing data analytics support
- Experience preparing presentation materials, complex correspondence, and meeting minutes
What We Do
MUFG (Mitsubishi UFJ Financial Group) is one of the world's leading financial groups. Headquartered in Tokyo and with over 360 years of history, MUFG has a global network with over 2,500 locations in more than 50 markets including the Americas, Europe, the Middle East and Africa, Asia and Oceania. The Group has over 170,000 employees and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing. Through close partnerships among our group companies, the Group aims to be the world's most trusted financial group, flexibly responding to all of the financial needs of its customers, serving society, and fostering shared and sustainable growth for a better world. MUFG's shares trade on the Tokyo, Nagoya, and New York stock exchanges.
