The Role
Provide high-level administrative support to the General Counsel and Legal Department: manage calendars and travel, prepare and edit documents, organize confidential legal files, track legal projects and contract deadlines, assist with compliance filings and invoices, coordinate with internal teams and external counsel, and serve as primary administrative contact for legal stakeholders.
Summary Generated by Built In
Job Summary & ResponsibilitiesPreferred Qualifications
Responsibilities include but are not limited to:
- Manage, prioritize, and maintain a busy and dynamic calendar of internal and external meetings, events, and appointments, both in person and online for the General Counsel; anticipate and arrange travel as needed.
- Maintain communication with the General Counsel to stay on top of changing priorities, and to ensure preparation and organization for all meetings and events.
- Proactively administer and monitor key Legal Department projects, some with cross-functional teams; update Legal team members on status and milestones as needed.
- Prepare and edit correspondence, reports, spreadsheets, agendas, presentations and other documents in appropriate formats.
- Maintain and organize legal files and confidential records. Handle sensitive information with the highest level of confidentiality and professionalism.
- Assist paralegals with contract lifecycle management and other Legal Department systems, including tracking deadlines and renewals.
- Support attorneys responsible for compliance and regulatory filings, including document preparation and submission logistics.
- Coordinate with internal departments and external counsel as needed.
- Serve as the Legal Department's administrative point of contact for internal and external stakeholders.
- Prepare expense reports, process invoices and monitor the budget for the legal team.
Align with other executive assistants on company procedures, administrative processes, and best practices.
Required Skills:
- Ability to work fast and accurately under pressure, always maintaining professional disposition.
- Impeccable organization and time management, with the resilience to adapt and juggle multiple priorities effectively.
- A proactive, resourceful and solution-oriented mindset, anticipating needs and taking initiative.
- High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
- Strong project management skills.
- Excellent communication and customer service skills (both verbal and written).
- High proficiency in Microsoft Office Suite (including PowerPoint, Word, Excel, Outlook, and Teams); familiarity with document management systems.
- Excellent written and verbal communication skills.
- Strong organizational skills, judgement, discretion, and a proactive approach.
- High attention to detail and ability to manage multiple priorities independently.
- Familiarity with legal terminology and processes is a plus.
Required Experience:
- High School Diploma or GED; associate's degree in office management or related field preferred.
- Minimum of 7 years of executive administrative experience in a corporate environment.
Skills Required
- Minimum of 7 years of executive administrative experience in a corporate environment
- High School Diploma or GED
- Associate's degree in office management or related field
- High proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Teams)
- Familiarity with document management systems
- Ability to work fast and accurately under pressure
- Impeccable organization and time management; manage multiple priorities independently
- Proactive, resourceful, solution-oriented mindset; anticipate needs and take initiative
- High level interpersonal skills and professionalism to interact with executives and Board members
- Strong project management skills
- Excellent written and verbal communication and customer service skills
- Handle sensitive information with the highest level of confidentiality and professionalism
- Experience preparing expense reports, processing invoices, and monitoring budgets
- Familiarity with legal terminology and processes
Valley Bank Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Valley Bank and has not been reviewed or approved by Valley Bank.
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Healthcare Strength — Health coverage spans medical, dental, and vision with HSA/FSA options alongside life, AD&D, disability, and EAP support. The breadth presents as a comprehensive, modern package for a regional bank.
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Leave & Time Off Breadth — Time off offerings include vacation/PTO, sick leave, and volunteer PTO. Feedback suggests these elements contribute positively to work–life balance even when base pay feels light.
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Retirement Support — Retirement programs include a 401(k) with company match and, for eligible employees, a deferred compensation plan. The presence of these programs strengthens total compensation.
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The Company
What We Do
At Valley, we aren’t just your average financial institution; we're your trusted partner in building a brighter future. With a widespread presence across the U.S., we've been serving communities since 1927. For over 95 years, our team of dedicated professionals has been committed to creating better banking opportunities for our customers and fostering growth and prosperity in the communities we serve. From personalized financial solutions to comprehensive banking services, home mortgages, commercial lending, and wealth management, we're here to help you achieve your financial goals, no matter how big or small. We understand that each individual and business has unique challenges and opportunities, and we're here to listen, understand, and provide tailored solutions to help you succeed. ©2025 Valley National Bank. Member FDIC. Equal Opportunity Employer. Equal Housing Lender. All Rights Reserved.
