The Role
Provide high-level administrative and strategic support to senior leadership: manage complex schedules, coordinate domestic and international travel (visas, itineraries), prepare documents and presentations, monitor communications, handle expense reports and sensitive information, conduct research, and support special projects to enable organizational continuity in an aviation environment.
Summary Generated by Built In
Summary: The Executive Assistant plays a pivotal role in ensuring the seamless operation of senior leadership by delivering high-level administrative, technical, and strategic support. This position requires a proactive, detail-oriented professional who can manage complex schedules, coordinate domestic and international travel, and handle sensitive information with the utmost discretion. The Executive Assistant serves as a key liaison between the accountable manager and internal/external stakeholders, enabling efficient decision-making and organizational continuity. By anticipating needs, streamlining workflows, and supporting ad-hoc initiatives, the individual contributes directly to the operational excellence and strategic success of the aviation organization.
Responsibilities:
- Manage, prioritize, and schedule meetings, ensuring alignment with executive priorities and time zone considerations.
- Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
- Draft, edit, and prepare high-quality documents, presentations, reports, and meeting minutes.
- Monitor and respond to inquiries, screen calls, and manage email traffic to ensure urgent matters are escalated promptly.
- Conduct research, analyze data, and support special projects as assigned by the accountable manager.
- Maintain accurate records and manage expense reports in compliance with organizational policies.
- Uphold the highest standards of confidentiality and discretion when handling sensitive information.
- Continuously learn organizational processes, systems, and operational dynamics to support a seamless aviation environment.
Skills Required
- Manage complex schedules and calendar coordination across time zones
- Coordinate domestic and international travel including flights, accommodations, visas, itineraries
- Draft, edit, and prepare high-quality documents, presentations, reports, and meeting minutes
- Monitor and manage email and phone communications, escalate urgent matters promptly
- Conduct research, analyze data, and support special projects as assigned
- Maintain accurate records and manage expense reports in compliance with policy
- Handle sensitive information with discretion and maintain confidentiality
- Continuously learn organizational processes, systems, and operational dynamics
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
