Executive Assistant to the Director, Global Student Recruitment
Full-time, Continuing position
Salary HEW Level 6 ($97,647 - $105,698) + 17% Superannuation and Flexible Working Arrangements
Based at the Melbourne CBD campus, and hybrid ways of working
About You
As the Executive Assistant, you will provide high-quality, executive-level administrative and operational support to the Director, Global Student Recruitment (GSR) and, as required, to members of the GSR Leadership Team.
The role carries responsibility for a range of administrative and coordination activities that support the effective operation of the Global Student Recruitment team. You’ll manage diaries, assist with event planning, process financial transactions, and liaise with internal and external stakeholders. Your ability to prioritise, adapt, and work collaboratively will ensure the successful delivery of projects and team priorities.
In this role you will be expected to build and maintain professional relationships with a broad range of stakeholders, including external agencies, partners, agents, and colleagues across the University, ensuring a high standard of professionalism, discretion, and service delivery at all times.
The Global Student Recruitment team builds connections between RMIT and future students in Australia and internationally. It engages directly with prospective students, as well as with schools, partner institutions, sponsors, and global education agents. Supports students through the admissions journey from application and offer through to enrolment. Delivers Exchange and Study Abroad programs to strengthen student mobility and global learning opportunities
To be successful in this position, you’ll have:
Demonstrated experience in providing high-level executive and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation including diary and travel management, correspondence, management, document development, information management and high-level stakeholder liaison
Demonstrated ability to work effectively, flexibly and collaboratively with colleagues within and beyond the immediate work unit
Demonstrated commitment to quality and continuous improvement, and proven ability to interpret and apply policies, procedures, and systems consistently, provide advice and to drive creative solutions through to implementation within the immediate work area
Proven ability to work independently, use initiative and prioritise tasks and meet deadlines in a demanding environment with excellent attention to detail and a commitment to quality assurance.
Demonstrated organisation, interpersonal, oral and written communication skills and the proven ability to liaise effectively with a wide range of management, staff and external parties on complex, sensitive and confidential issues
Analytical and problem-solving skills and the demonstrated ability to develop and implement innovative and creative solutions
Demonstrated high-level computer skills using Word, Excel, PowerPoint, a variety of booking and reconciliations systems, internet and email with the focus on accuracy and attention to detail
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Portfolio
The Engagement Portfolio provides integrated, strategic leadership across the University to advance RMIT’s reputation, reach, and revenue, encompassing a range of functions, including domestic and international student recruitment; global marketing and intelligence; strategic communications; advancement function that includes donor relations, philanthropic advancement; and industry engagement and partnerships.
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye via email [email protected].
Position Description - Executive Assistant
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
#LI-Hybrid
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
Skills Required
- Demonstrated experience providing high-level executive and administrative support to a senior executive in a university or similar large organisation
- Diary and travel management, correspondence handling, document development and information management
- High-level stakeholder liaison and ability to liaise effectively with management, staff and external parties on complex, sensitive and confidential issues
- Proven ability to work independently, use initiative, prioritise tasks and meet deadlines with excellent attention to detail
- Demonstrated ability to work effectively, flexibly and collaboratively with colleagues within and beyond the immediate work unit
- Commitment to quality and continuous improvement; ability to interpret and apply policies, procedures and systems and drive solutions to implementation
- Analytical and problem-solving skills with demonstrated ability to develop and implement innovative solutions
- High-level computer skills using Word, Excel, PowerPoint, a variety of booking and reconciliation systems, internet and email
- Appointment subject to passing a Working With Children Check and National Police Check
What We Do
RMIT University is a global university of technology, design, and enterprise that focuses on industry-connected learning and research.
