Full-time, Fixed-term position (12 months)
HEW 6 + 17% Superannuation and Flexible Working Arrangements
Based at the Melbourne CBD campus, and hybrid ways of working
Join a dynamic team and play a key role in supporting leadership and driving operational excellence within the People & Culture (P&C) portfolio.
About the Role
As the Executive Assistant – People & Culture, you will play a key role in supporting the P&C Leadership Team and contributing to the delivery of strategic initiatives across the University. Reporting to the Executive Officer & Governance Coordinator, you will provide high-level executive and administrative support, ensuring the effective coordination of meetings, events, travel, communications, and operational tasks.
This role is essential in maintaining the smooth day-to-day functioning of the P&C team. You’ll manage diaries, assist with event planning, process financial transactions, and liaise with internal and external stakeholders. Your ability to prioritise, adapt, and work collaboratively will ensure the successful delivery of projects and team priorities.
About You
To be successful in this role, you will bring:
Proven experience in an executive or senior administrative support role, ideally within a complex organisation.
Outstanding organisational and time management skills with the ability to prioritise effectively.
High attention to detail and the ability to handle sensitive and confidential information with discretion.
Proactive and adaptable, with a problem-solving mindset and a collaborative approach to work.
Able to work independently and as part of a team in a fast-paced environment.
Experience coordinating events and managing a diverse range of administrative tasks.
Familiarity with finance systems and processing (e.g. purchase orders, invoice tracking) is desirable.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the People & Culture Portfolio
The People and Culture Portfolio creates vibrant, inclusive and empowering workplaces where people thrive. We shape contemporary employment frameworks, policy and processes, and build strategic partnerships across RMIT to enable individual and Group success. We attract and retain talented people from diverse backgrounds, supporting them throughout the employee lifecycle while fostering wellbeing, leadership and fulfilling career pathways.
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye via email [email protected].
Position Description - Executive Assistant, People Culture
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
#LI-Hybrid
Applications Close:12 July 2026 11.59 pmRMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
Skills Required
- Proven experience in an executive or senior administrative support role within a complex organisation
- Outstanding organisational and time management skills with the ability to prioritise effectively
- High attention to detail and ability to handle sensitive and confidential information with discretion
- Proactive and adaptable with a problem-solving mindset and collaborative approach
- Ability to work independently and as part of a team in a fast-paced environment
- Experience coordinating events and managing a diverse range of administrative tasks
- Familiarity with finance systems and processing (e.g., purchase orders, invoice tracking)
- Appointment subject to passing a Working with Children Check and National Police Check
What We Do
RMIT University is a global university of technology, design, and enterprise that focuses on industry-connected learning and research.
