Executive Assistant

Primary DetailsTime Type: Full time

Worker Type: Employee

• Location: Sydney or Melbourne

• Type: Permanent, full time 

• Hybrid role, Happy to talk flexible working 

• Click here to discover what it's like to be a part of QBE Group  

The opportunity:

We’re seeking an exceptional Executive Assistant to partner closely with our Chief Talent Officer in a true right‑hand role. Operating at pace and with high trust, you’ll support complex, sensitive and high‑visibility agendas at the heart of the organisation.

You’ll bring calm, clarity and commercial judgement to a fast‑moving environment—anticipating priorities, managing competing demands and ensuring the Chief Talent Officer is always positioned to operate at their best. This is a unique opportunity to work at the centre of a global Talent function and make a meaningful impact across the business.

About QBE   

• At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch.   

• We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner. 

• What if you could have a positive impact – at work and in the world? As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. 

Your new role

You’ll manage a broad range of deliverables and relationships, acting as a trusted partner and a central point of connection across the Talent Leadership Team and wider organisation.

What you’ll do

• Proactively manage a complex executive diary, inbox, travel and logistics across time zones

• Act as a trusted partner and primary point of contact for senior leaders, committees and external stakeholders

• Anticipate priorities and prepare the Chief Talent Officer for decisions, commitments and key moments

• Produce high‑quality, confidential correspondence, presentations and executive materials

• Establish strong cadence across leadership forums, meetings and follow‑ups

• Drive continuous improvement in ways of working, processes and administrative efficiency

At the heart of this role is the ability to build trust through reliability, judgement, attention to detail and strong relationships. You're a proactive Executive Assistant who thrives in a fast-paced, complex environment and adapts quickly to changing priorities.

What you bring

• Proven experience supporting a senior executive in a large, complex and fast-moving organisation

• Strong judgement, discretion and confidence to operate autonomously and manage competing priorities

• Exceptional organisational skills, attention to detail and ability to deliver in a high-volume environment

• Adaptable and resilient, with the ability to navigate change and ambiguity with ease

• Strong systems and technology capability, using digital tools to improve efficiency and streamline workflows

• Excellent relationship-building and communication skills, coupled with high emotional intelligence and absolute integrity

Benefits   

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from: 

• ‘Hybrid Working’ – a mix of working from home and in the office to enhance your work/life balance 

• Free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice 

• 18 weeks’ gender-equal flexible leave for all new parents, including paid super 

To learn more about benefits of working with us, click here. 

Awards & Recognition  

We value our employee’s experience with us and are proud to have been recognised for the following awards: 

• 2025 Winner of Excellence in Diversity, Equity & Inclusion Award at the Insurance Business Australia Awards for our Respect@QBE program 

• 2023 Most Inclusive Workplace at the Australian HR Institute (AHRI) Awards 

• Ranked in the top ten in the AAGE Top Graduate Employers 2025 for medium sized program as voted by graduates 

To learn more about our achievements, click here.

How to Apply  

If you’re looking for a career that combines your expertise and your empathy, click Apply today. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment. 

Your career. At the heart of it.  

QBE recognises the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at [email protected]. 

Skills:

Adaptability, Analytical Thinking, Business Management, Calendar Management, Critical Thinking, Detail-Oriented, Financial Management, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Office Management, Prioritization, Risk Management, Stakeholder Management

Application Close Date: 10/07/2026 11:59 PM

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.