Executive Assistant

This is the base salary pay range that an applicant can expect to make upon hire.   Pay within this range will vary based upon relevant experience, skills, and education among other factors. In addition, this position is eligible for an incentive bonus. 

The Executive Assistant provides proactive, high-level administrative and operational support to the Vice President of Global Procurement & Logistics and leadership team. This role ensures the seamless execution of strategic priorities by managing complex scheduling, communications, reporting, and cross-functional coordination across corporate and Tech Center locations. The position requires exceptional discretion, sound judgment, and the ability to operate effectively in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the VP and leadership team, ensuring priorities, communications, and deliverables are managed effectively
• Serve as a trusted point of contact for senior leadership, building strong working relationships with internal and external stakeholders while exercising sound judgment on priorities
• Manage calendars, resolving conflicts and aligning schedules with strategic priorities, tracking commitments, decisions, and deadlines coming out of leadership meetings
• Coordinate Category Strategy Reviews for Category Managers. Manage presentation documentation and schedule
• Support special projects and cross-functional initiatives by coordinating timelines, collecting inputs, and monitoring progress against deadlines
• Coordinate the leadership meeting cadence, including agendas, pre-read materials, presentations, minutes, action logs, and meeting follow-up
• Coordinate domestic travel, including detailed itineraries and logistics
• Prepare and reconcile expense reports; monitor and report on travel and entertainment spend

Communications & Stakeholder Engagement

• Serve as a key liaison between executives and internal/external stakeholders, including operations, suppliers, and cross-functional partners
• Maintain strict confidentiality when handling sensitive business and personnel matters
• Support leadership communications, ensuring clarity, consistency, and professionalism

Meetings, Events & Presentations

• Support preparation for supplier, operations, and business review meetings, including presentation materials and follow-up tracking
• Assist with purchase order, invoice, or contract workflow coordination as applicable to department processes
• Coordinate cross-functional inputs for operating plans, budget cycles, and strategic initiatives

• Plan and execute leadership meetings, including Staff, Pulse, and Town Hall sessions across locations and event coordination of offsite and onsite team events.
• Develop agendas, produce meeting materials, capture minutes, and track follow-up actions
• Create high-quality executive presentations (Strategic Plans, AOP, succession planning, etc.)

Reporting & Business Support

• Prepare weekly, monthly, and annual reports highlighting goals, priorities, and performance metrics
• Maintain organized digital and physical records, ensuring documentation is accurate, accessible, and handled in accordance with confidentiality and retention requirements
• Support business planning processes and leadership reporting needs
• Assist with financial tracking and interpretation of basic business metrics
• Leverage AI-powered tools and Microsoft 365 Copilot capabilities to improve reporting efficiency, summarize business information, draft communications, and support executive decision-making
• Develop and maintain dashboards, reports, and data summaries using Excel, Power BI, or similar tools to provide actionable insights on key business metrics and priorities

Operations & Process Improvement

• Identify and implement process improvements to enhance administrative efficiency and team effectiveness
• Maintain and optimize standard operating procedures for team processes
• Identify opportunities to apply AI and automation solutions to streamline administrative workflows, improve productivity, and reduce manual effort across the team
• Support office operations including ordering supplies and kitchen coordination for the 11th floor, including space planning, seating coordination, and internal moves

Systems & Tools Administration

• Maintain and update organizational charts and internal portal (e.g., SharePoint) content
• Support onboarding processes for new hires, including coordination of equipment, access, and orientation logistics
• Manage enterprise systems as applicable (e.g., SAP, Ariba, contract databases)
• Process and track technology and equipment requests

Team & Workplace Support

• Support cross-location team coordination, including JMTC facilities and headquarters
• Assist with office logistics and shared spaces to maintain a productive work environment
• Provide additional administrative or operational support as needed

Qualifications & Experience

• Bachelor’s degree or equivalent experience
• 5+ years of experience supporting senior executives in a corporate environment
• Demonstrated ability to manage confidential information with discretion
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)
• Demonstrated proficiency with AI-enabled business tools (e.g., Microsoft Copilot or similar platforms) and the ability to effectively utilize technology to enhance productivity, reporting, communication, and business processes
• Strong analytical and data reporting skills, including experience creating executive-level dashboards, interpreting business metrics, and presenting data-driven insights
• Thorough knowledge and experience with electronic recruiting, expense reporting and online travel reservation systems
• Experience with enterprise systems (e.g., SAP, Ariba, or similar platforms) preferred
• Excellent interpersonal, verbal and written communication skills
• Strong organizational, prioritization, and problem-solving skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively across all levels of the organization both internally and externally
• Strong prioritization and organizational skills
• Familiarity with financial reporting or business metrics preferred

Work Environment & Expectations

• Office-based role with periodic interaction across multiple sites, including WHQ and JMTC facilities
• Hybrid work schedule
• Minimal travel required (0–10%)
• May occasionally handle light physical tasks (up to 25 lbs)

#LI-DNI

Please Keep in Mind

If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.

Benefits

Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.

Additionally, Johns Manville provides basic life Insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.

Johns Manville supports employee growth with vast educational opportunities and a company-wide mentoring program. This program pairs employees and leaders to grow skills, build stronger internal networks and strengthen the company’s succession planning process. Johns Manville also offers soft and hard skills training facilitated by internal and external presenters. Our talent management team prioritizes the holistic growth of our workforce.

Diversity & Inclusion

Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.

Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.