Executive Assistant/Personal Assistant

Job Description:

在電通，我們與來自不同專業領域的團隊合作，透過創意、媒體與科技，協助品牌創造更多可能。

此次我們正在尋找一位高階主管秘書，除了提供日常行政與行程支援，也將參與跨部門協作、企業活動、專案及獎項等相關工作。在快速且多元的環境中，成為主管與團隊間重要的溝通與協作夥伴。

如果你重視細節、具備良好的溝通協調能力，也期待在國際化的行銷傳播環境中持續累積經驗，歡迎加入我們。

【Responsibilities】
• Provide high-level executive support to the CEO through a broad range of administrative and secretarial duties, including calendar management, meeting and business travel arrangements, minutes taking, business correspondence, and preparation of presentation materials    
• Support the Executive Creative Director (ECD) in schedule management, expense handling, and administrative tasks  
• Coordinate corporate gift arrangements for VIPs and seasonal occasions (e.g., Lunar New Year and Mid-Autumn Festival), including selection, ordering, and delivery logistics  
• Handle internal and external communications with professionalism, discretion, and confidentiality 
• Coordinate agency award submissions, including materials preparation, payment processing, timeline coordination, and record maintenance  
• Collaborate cross-functionally to support company initiatives, internal projects, and administrative operations  
• Perform ad hoc assignments and tasks as required  
【Expected Qualifications】
1. Bachelor's degree or above  
2. Minimum of 5 years' experience as an Executive Assistant or Secretary supporting senior executives (experience in multinational environments is preferred)  
3. Strong proficiency in both written and spoken English and Mandarin  
4. Proficient in Microsoft Office applications; familiarity with AI productivity tools (e.g., Microsoft Copilot, ChatGPT, Gemini, Claude) is a plus  
5. Excellent organizational, communication, and interpersonal skills  
6. Highly proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment
7. Familiarity with social media marketing is a plus

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