The healthcare data platform for innovative organizations.
The Role
The Executive Assistant/Office Manager provides high-level administrative and operational support to C-level executives, oversees office operations, and ensures a welcoming experience for staff and guests.
Summary Generated by Built In
Arcadia is dedicated to happier, healthier days for all. We believe that there is a better healthcare world – one powered by data. Our platform transforms complex, diverse data into a unified foundation for health, helping organizations deliver better care, boost revenue, and lower costs.
We’re a team of fiercely driven individuals committed to making healthcare more sustainable—and we’re looking for passionate people to help us get there.
For more information, visit arcadia.io.
Why This Role Is Important to Arcadia
This role serves as a senior operational leader providing dedicated support to select C-level executives, overseeing Arcadia’s physical office environment, and supporting our Return to Office (RTO) initiative.
The role provides high-level administrative, operational, and coordination support that enables leadership to focus on Arcadia’s most important priorities. Acting as a trusted partner, this role manages complex calendars, prepares executives for meetings, coordinates communications, and helps drive follow-through on key initiatives across the organization.
In addition to executive partnership, this role owns the day-to-day operations of Arcadia’s Boston office, ensuring that in-person work, collaboration, and leadership presence are executed smoothly, consistently, and in alignment with company expectations.
This strategic role requires strong judgment, autonomy, decision-making, and acts as a critical connector between executives, People Operations, IT, vendors, and employees. The ideal candidate thrives in a fast-moving, dynamic environment where hybrid staff flow in and out, seamlessly integrating executive support with onsite operations to create a polished, efficient, and welcoming experience for leadership, employees, and guests.
What Success Looks Like
In 3 months
- Learn executive preferences and routines; begin proactively managing select executive logistics with minimal direction
- Learn company processes, organizational structure, and communication norms
- Build strong working relationships with People Ops, IT, building management, office vendors
- Take ownership of daily office operations and onsite experience
- Understand Arcadia’s hybrid / RTO expectations and operating norms
In 6 months
- Anticipate executive needs and operational risks before they surface
- Own logistics for executive travel, offsites, and visiting guests
- Independently manage office operations, vendors, and onsite logistics; negotiate and manage vendor relationships to ensure the best support for the office
- Act as the operational point person for RTO execution and office readiness
- Create a consistent, well-run experience for employees and visitors using the office
In 12 months
- Serve as a trusted strategic partner to executives: anticipating needs, managing communication flows
- Support long-term planning for onsite collaboration, offsites, and key meetings
- Serve as a trusted operational partner to leadership on workplace and onsite strategy
- Own office budgets, vendor contracts, and renewal planning
- Continuously improve office operations and RTO execution based on feedback and usage patterns
What You'll Be Doing
- Provide high-level administrative and operational support to select C-Level executives
- Manage complex calendars, meetings, travel, and onsite logistics with anticipation and discretion
- Coordinate leadership offsites, board-related logistics, and key in-person events – specifically including scheduling, room bookings, agendas, IT needs, catering, and attendee communication
- Act as a trusted extension of executive leadership, handling sensitive matters professionally
- Own the daily operations, readiness, and functionality of Arcadia’s Boston office
- Ensure the office environment supports collaboration, productivity, and privacy requirements
- Manage office vendors, building relationships, supplies, and service providers
- Coordinate office access, equipment, seating, and onsite logistics in partnership with IT
- Identify and resolve operational issues independently, escalating when appropriate
- In partnership with a chair/executive sponsor, oversee the work of the Arcadia Together (RTO) Task Force; partner in the execution of related activities
- Coordinate logistics related to leadership presence, anchor days, visiting teams, and onsite meetings
- Track patterns and operational signals related to office usage and in-person collaboration
- Surface insights, risks, or improvement opportunities to leadership
- Serve as the primary point of contact for employees, visitors, and vendor partners
- Support onboarding logistics for Boston-based employees and visitors
- Triage employee questions and route appropriately to People Ops, IT, Finance, leadership, or other units, as appropriate
Executive Support
Office Operations
Return to Office Implementation
Frontline Support
What You'll Bring
- 7+ years experience in office operations, executive support, workplace operations, or business operations roles
- Demonstrated ability to operate independently with sound judgment
- Experience supporting senior executives in dynamic environments
- Strong project management and organizational skills
- Excellent communication skills and professional discretion
- Comfort balancing executive support with broader operational ownership
Would Love for You to Have
- Experience owning office operations or workplace programs, including facilities operations and general best practices
- Experience supporting hybrid or return-to-office environments
- Experience managing vendors, contracts, and office/operational budgets
- Prior exposure to People Ops or HR partnership
What You'll Get
- Be a part of a mission-driven company that is transforming the healthcare industry by changing the way patients receive care
- Work closely with a high-caliber leadership team driving meaningful healthcare transformation
- A flexible, remote-friendly company with personality and heart
- Employee-driven programs and initiatives for personal and professional development
- Become a member of the talented, energized, diverse and purpose-driven Arcadian Community
About Arcadia
Arcadia.io helps innovative providers and payers across the country transform healthcare to reduce cost while improving patient health. We do this by aggregating large amounts of disparate data, applying algorithms to identify opportunities to provide better patient care, and making those opportunities actionable by physicians at the point of care in near-real time. We are passionate about helping our customers drive meaningful outcomes. We are growing fast and have emerged as a market leader in the highly competitive population health management software market and have been recognized by industry analysts KLAS, IDC, Forrester, and Chilmark for our leadership. For a better sense of our brand and products, please explore our website.
Protect Yourself
If you have concerns about the authenticity of a job offer or recruitment-related communication claiming to be from Arcadia, we encourage you to verify by contacting us directly at (781) 202-3600 and select option 3. For more information, visit our website.
This position is responsible for following all Security policies and procedures in order to protect all PHI under Arcadia's custodianship as well as Arcadia Intellectual Properties. For any security-specific roles, the responsibilities would be further defined by the hiring manager.
Skills Required
- 5+ years of experience as an Executive Assistant, Office Manager, or similar administrative role
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Experience managing complex calendars, scheduling meetings, and coordinating travel
- Ability to work on-site and manage office operations independently
What the Team is Saying
Kelsey
Sr. Manager, Data Quality
Sarah
Senior People Operations Manager
Gary
Engineering Manager
Geo
Director, Engineering
Jacob
Product Specialist
Julie
Talent Acquisition Manager
Mike
Senior Manager, Content
Arcadia Compensation & Benefits Highlights
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Healthcare Strength — Health coverage begins on the date of hire and includes medical, dental, and vision, alongside employer‑paid life and short‑ and long‑term disability. Tax‑advantaged options and monthly employer HSA contributions further enhance overall healthcare value.
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Leave & Time Off Breadth — Flexible or unlimited paid time off is highlighted, complemented by paid holidays, sick time, and volunteer time noted in third‑party profiles. Remote/hybrid flexibility across many U.S. states supports practical use of time off.
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Parental & Family Support — Generous parental leave, fertility benefits, childcare benefits, and a dependent care FSA are explicitly called out. Coverage breadth also includes transgender healthcare benefits supporting diverse family needs.
Arcadia Insights
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The Company
What We Do
Arcadia is a leading healthcare data analytics platform that helps payers and providers turn complexdata into actionable insights. In turn, payers and providers can focus on what matters most — whether that’s patient outcomes, operational efficiencies, or financial performance. Arcadia partners with many of the nation’s top healthcare organizations and empowers its teams to drive real-world impact through innovation, collaboration, and a shared mission to transform healthcare. For more information, visit arcadia.io.
Why Work With Us
Arcadia is transforming healthcare through data, helping organizations see the full picture of human health and improve outcomes. Our culture celebrates curiosity, collaboration, and growth. We’re passionate problem solvers and lifelong learners driven by purpose, innovation, and a shared commitment to a healthier future for all.
Gallery
Arcadia Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Arcadia is a remote first company with offices in Boston, MA and Arlington, VA. Employees enjoy the flexibility of working remotely while still having the option to collaborate in person, with teams coming together regularly for onsite gatherings.
Typical time on-site:
Not Specified
