The Role
The Executive Assistant & Office Manager will manage executive calendars, coordinate travel, facilitate events, maintain budgets, and handle office operations.
Summary Generated by Built In
CourtAvenue is a company of industry experts accelerating digital transformation for the world’s most ambitious companies.
At CourtAvenue, you will be a part of a culture powered by entrepreneurs, technologists, data scientists and the habitually restless dedicated and energized to design products and services that transform businesses while optimizing them for growth. You will have the opportunity to learn and grow within a culture that values innovation while focusing on redesigning the experience between consumer and service (or product) by leveraging a fluid, seamless, and thoroughly transparent engagement.
CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.
Responsibilities
- Manage and sort complex executive calendars and support expense reporting with total accuracy.
- Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs—ensuring support consistency across locations.
- Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more.
- Maintain the administrative budget and track all expenditures with meticulous detail.
- Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move.
- Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested.
- Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up
- Source options for supplies, swag, and thoughtful gifts to order for internal and external teams.
Requirements
- 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership.
- 2+ years of in-office administrative or office-management experience
- Absolute professionalism and discretion when handling sensitive information.
- Excellent written, verbal, and interpersonal communication skillsWillingness to be flexible, and manage ever changing priorities
- Proficiency in Google Workspace, Slack, and Zoom a plus
- AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output.
- Event planning experience preferredHigh school degree required; additional certifications in project management or office administration are a plus.
Additional Information:
- Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays.
- Candidates for this position must be in: Cincinnati, Ohio
- Schedule: 25 Hours/Week | Structured Hybrid
- Status: Part-Time (Benefits ineligible)
CourtAvenue is an Equal Opportunity Employer. CourtAvenue recruits qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or genetic information.
CourtAvenue participates in the E-Verify program. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.
Top Skills
Generative Ai Tools
Google Workspace
Slack
Zoom
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The Company
What We Do
CourtAvenue is an Operating Network of digital transformation companies that utilizes data, machine learning and emerging technologies to build powerful relationships between brands and consumers.
