Executive Assistant, Office of the CTIO

Altice USA is a cutting-edge communications, media, and tech company. We connect people to what matters most to them; texting with friends, advertising that resonates, or binge watching their favorite show. Our differentiated approach centers around technologies that push the envelope and deliver the ultimate customer experience. We're building a workforce that attracts and retains the best talent, not only to meet the needs of our customers, but that also reflects the diverse communities we serve.
Job Summary
Altice USA is looking for a strong Executive Assistant who will act as a key connector in the daily business and senior executive leaders within the CTIO organization. The Executive Assistant will serve as the department's single point of contact for day-to-day support and provide executive support on projects and administration needs. The person in this role will be highly visible to all levels of the organization and tasked to complete varied administrative duties while exercising discretion and sound judgment on a consistent basis. The position is based in our Long Island City office and requires regular travel to our Bethpage office.
Responsibilities

• Serve as the point of contact for the CTIO, helping to ensure an effective communication flow among the leadership team, employees, and external parties as needed
• Plan virtual, on-site, and off-site meetings, as well as special events, working with appropriate cross-functional colleagues
• Assemble and edit meeting-related materials and distribution of materials, including agendas, status reports, presentations, room reservations, catering, and distribution of leadership team emails/communications
• Coordinate executive schedule, and manage CTIO calendar, including scheduling internal meetings, external engagements
• Act as a gatekeeper by filtering incoming requests and communication to manage the executive's time
• Determine the urgency and importance of requests and delegate or respond accordingly
• Arrange travel, including the arrangement of flights, hotels, car service, prepares expense reports as needed
• Help the executive manage their time effectively by prioritizing tasks and activities
• Provide reminders and notifications for upcoming deadlines and commitments
• Support the development of building a strong workplace culture with a focus on teamwork, collaboration, responsiveness, and fun. Also, help coordinate team building/social events
• Assist in creating and routing Requests for Signature, and Statements of Work to appropriate parties
• Support the coordination where needed on new hire onboarding (including contractors), such as security badge setup, equipment ordering/distribution
• Create organization charts, and process flows
• Handle sensitive information with the utmost confidentiality and discretion
• All other general administrative support including greeting visitors, preparing materials for all hands, leadership meetings, contract management-related processes, including contract routing and archiving, and other duties as assigned

Qualifications

• High School Diploma or equivalent required; advanced education preferred.
• Previous experience in an administrative support role supporting a large, fast-paced functional area. Experience supporting senior/executive leadership preferred.
• Strong organization and analytical skills with the ability to handle multiple tasks simultaneously and manage small projects.
• Demonstrated ability to anticipate needs before they arise and proactively resolve issues.
• Strong verbal and written communication skills, as well as the ability to interact with all levels of management.
• Ability to maintain the highest degree of confidentiality and diplomacy.
• Experience with Oracle software applications.
• Experience with virtual meeting software (e.g.: Microsoft Teams, Skype, WebEx, or equivalent) preferred.
• Highly proficient in Office 365, SharePoint, Teams, specifically Outlook, Excel, and PowerPoint. Experience with MS Visio preferred .

Altice USA is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.
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This position is identified as being performed in/or reporting to company operations in New York State. Salary ranges are supplied in compliance with New York State law. Pay is competitive and based on a number of job-related factors, including skills and experience. The starting pay rate/range at time of hire for this position in the posted location is $74,018.00 - $105,740/ year. The rate/range provided herein is the anticipated pay at the time of hire, and does not reflect future job opportunity.
Nearest Major Market: Brooklyn
Nearest Secondary Market: New York City