Executive Assistant - College of Engineering - Engineering Research Accelerator

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Engineering Research Accelerator reinforces the College’s efforts to expand our participation and influence in national and international research forums, which allows us to develop a stronger platform to share our insights and discoveries on emerging issues. We develop deep industry ties and seek new relationships to collaboratively develop solutions to broad problems. These solutions have the potential to create economic value through new products that are useful, usable, and desirable in the marketplace.

The Engineering Research Accelerator within the College of Engineering is in search of a highly motivated professional who enjoys taking initiative, excels at multi-tasking and is eager to join our team. This is a dynamic opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by direct administrative support to the Accelerator Leadership team. This person will be responsible for the direct support of the Associate Dean of Research (ADR) (75%) and the Chief Partnership Officer (CPO) (25%). They will frequently be the initial point of contact and the liaison for the ADR, CPO, and the Engineering Research Accelerator. Preferred applicants have knowledge of the Carnegie Mellon campus and its policies and procedures. Should be proficient in Microsoft Office Suite and the Google Suite of products, especially Google Calendar. This nonexempt position will report directly to the Director of Research Initiatives at the Engineering Research Accelerator. A professional demeanor is a must.

Responsibilities:

• Extensive calendar management, which includes ensuring that the ADR and CPO are well prepared for upcoming on/off campus meetings by providing agendas, itineraries, slides, directions, and any prepared materials prior to these meetings.
• Work with the ADR and CPO to ensure that any action items resulting from this meetings/travel are handled in a timely manner. This may include expense report processing, scheduling additional meetings, sending minutes, and providing reminders
• This position may also initiate agenda preparation, compile data, take and distribute meeting minutes, prepare expense reports, make travel arrangements, purchasing, handle the promotion and tenure process, and support initiatives and special projects undertaken by the Engineering Research Accelerator on behalf of the ADR.
• Assist the Director of Research Initiatives with logistical and administrative support for initiatives led by the ADR.
• This position will regularly handle sensitive information and requires maintaining strict confidentiality and discretion
• Other duties as assigned

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Associates degree (bachelor’s degree preferred)
• 5-8 years of administrative support experience
• Ability to handle sensitive information and maintain strict confidentiality is a must
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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