Executive Assistant to the CFO

Title: Executive Assistant to the CFO  

Location: San Jose, CA

Reporting to: Chief Financial Officer  

About Hippo:

Hippo exists to protect the joy of homeownership. We believe that insurance should protect the things you treasure through an intuitive, modern experience. We provide tailored insurance coverage and preventative maintenance plans that keep you protected throughout your homeowner journey. We’ll also help you find coverage for everything life brings—from auto to flood—reimagining how you care for your home. 

About You  

In this role you will support the CFO and Finance organization by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects.  You will manage events and meetings with Hippos Board of Directors and with investors.  This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and judgement to effectively prioritize work and react with appropriate urgency to emerging situations.  Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial. 

What You’ll do:  

• Provide seamless support to the CFO to support the organizational priorities 
• Proactively manage leader calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognize the need to reprioritize as appropriate  
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources  
• Organize and manage meetings, off-sites and team-based events 
• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meeting
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
• Track and help drive completion of key deliverables and follow up on outstanding items
• Review and copyedit business documents, communications, and presentations with a high level of accuracy
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests  

Must Haves:  

• Bachelor’s Degree or a minimum of 5+ years related experience assisting at the leadership level in a fast-paced environment  
• Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint   
• Experience with travel coordination   
• Experience handling administrative details independently, while exercising sound business judgment in keeping team members informed as necessary   
• Experience copyediting business documents and executive communications   
• Experience handling confidential information and dealing with professionals inside and outside of the company  
• Experience working in a role that required prioritization and ability to handle multiple assignments while maintaining commitment to deadlines. Is open to and responds flexibly to change  
• Experience working with the Board of Directors for a publicly traded company
• Strong written, verbal, and interpersonal communication skills
• Experience planning and managing events  

Nice to Haves:  

• Takes initiative without being asked. Consistently runs faster, moves sooner, and tries harder than necessary, while exercising good judgment. Is tenacious, intense, and has a sense of urgency around getting it done  
• Meets commitments with consistent effort and willingness to go above and beyond when needed. Willing to do low profile, non-challenging work to get the project done  
• Ability to demonstrate grace, composure and humor under pressure. Helps co-workers thrive in stressful situations. Looks immediately for resolution rather than placing blame.  
• Values frugality and efficiency, uses resources wisely and creatively   
• Able to function well in loosely structured situations. Works effectively in situations involving uncertainty or lack of information   
• Shares information that helps others do their job well. Keeps others in the loop. Fosters cross-functional and cross business teamwork. Builds and promotes team morale.   
• Develops and maintains good working relationships with others. Doesn't optimize optics. Builds trust and rapport. Practices and promotes involvement and cooperation  
• Initiates self-development actions. Seeks and shares job-relevant learning, developmental experiences, and feedback to enhance performance 

Benefits and Perks

Hippo treats its team members with the same level of dedication and care as we do our customers, which is why we’re fortunate to provide all of our Hippos with:

• Healthy Hippos Benefits - Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k)-retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP)
• Equity - This position is eligible for equity compensation 
• Training and Career Growth - Training and internal career growth opportunities
• Flexible Time Off - You know when and how you should recharge
• Little Hippos Program - We offer 12 weeks of parental leave for primary and secondary caregivers
• Hippo Habitat - Snacks and drinks available for onsite employees 

The base pay range for this role is $115,000 - $155,000. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, location, business needs and market demands. 

Hippo is an equal opportunity employer, and we are committed to building a team culture that celebrates diversity and inclusion. 

Hippo’s applicants are considered solely based on their qualifications, without regard to an applicant’s disability or need for accommodation. Any Hippo applicant who requires reasonable accommodations during the application process should contact the Hippo’s People Team to make the need for an accommodation known.