Executive Assistant to CEO & CFO

Who we are:

MasterClass is the streaming platform where the world’s best come together so anyone, anywhere, can access and be inspired by their knowledge and stories. We put you in the room with the creators, thinkers, makers and leaders who have changed the world, so that you can change yours.

Members get unprecedented access to 200+ instructors and classes across a wide variety of fields, including Arts & Entertainment, Business, Design & Style, Sports & Gaming, Writing and more. Step into Nas’ recording studio and Gordon Ramsay’s kitchen, and go behind the big screen with James Cameron. Design your career with Elaine Welteroth, get ready to win with Lewis Hamilton, perfect your pitch with Shonda Rhimes and discover your inner negotiator with Chris Voss.

If you want to help make an impact on our members' lives – we want to hear from you!

We are looking for more than what a resume can show. If you don’t have the exact experience or skills, but think you’d be a great addition to MasterClass, please apply for the role. 

Snapshot of the Role:

The Executive Assistant to the CEO and CFO will play an integral part in coordinating the day-to-day activities of their executives. We are looking for someone who is highly detail-oriented and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and people-first. The ideal individual will be strategic and tactical, can exercise good judgment in various situations, have strong written and verbal communication, have administrative and organizational skills, and maintain a realistic balance among multiple priorities.

 We expect that 75% of this person’s time will be spent on work with the CEO, with ~30-50% dedicated to personal tasks during the work day. The remaining 25% of this person’s time will be spent working with the CFO.

What we are looking for:

• Experience supporting a CEO or another C-Level executive.
• Ability to deliver high-quality work under tight deadlines.
• An easygoing, approachable, and calm personality who doesn’t take themselves too seriously.
• Excellent verbal and written communication skills.
• Great instincts in anticipating the needs of the executives are often supported without much guidance.
• A resourceful self-starter who can multitask in a fast-paced environment.
• Ability to manage both professional and personal tasks with ease.
• Someone passionate about the company’s mission and eager to contribute wherever necessary to help in success.

Responsibilities of the role:

• Provide high-level administrative support to the CEO and CFO, ensuring seamless day-to-day operations.
• Manage complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
• Prepare and edit correspondence, presentations, reports, and other documents with a strong focus on accuracy and professionalism.
• Handle confidential and sensitive information with discretion and sound judgment.
• Build relationships with key stakeholders in the CEO’s internal and external network; professionally represent the CEO and CFO.
• Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines.
• Manage and contribute to special projects as needed. 

Requirements:

• 10+ years of experience as an executive assistant in a fast-paced, team environment.
• 4+ years partnering with a CEO or C-Level executive.
• Strong written and oral communication skills and ability to interact with a diverse range of people.
• Confidence in making decisions.
• Ability to prioritize tasks.
• Strong attention to detail.
• Technology proficiency, including Microsoft Office and Google Suite.
• Self-motivated and highly reliable.
• Legally eligible to work in the United States.

At MasterClass, we believe we put our best work forward when our employees bring together ideas that are diverse in thought. We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law. In addition, MasterClass will provide reasonable accommodations for qualified individuals with disabilities.  If you have a disability or special need, we would like to know how we can better accommodate you.