Executive Assistant and Office Manager

*NO AGENCY SUBMISSIONS ACCEPTED*

ZEDEDA, the leader in IoT edge orchestration, delivers visibility, control, and security for the IoT edge, with the freedom of deploying and managing any app on any hardware at scale and connecting to any cloud or on-premises systems. IoT edge solutions require a diverse mix of technologies and domain expertise and ZEDEDA enables customers with an open, vendor-agnostic orchestration framework that breaks down silos and provides the needed agility and futureproofing as they evolve their connected operations. Customers can now seamlessly orchestrate intelligent applications at the IoT edge to gain access to critical insights, make real-time decisions and maximize operational efficiency. ZEDEDA is a venture-backed Silicon Valley company, headquartered in San Jose, CA, with offices in India and Germany.

Title: Executive Assistant and Office Manager

Reports to: VP Finance

Location: San Jose

Summary:

We are seeking a highly organized, motivated and experienced Executive Assistant and Office Manager to support the Executives and ensure the smooth operation of the office. This role requires strong interpersonal and communication skills, the ability to prioritize tasks, and the ability to work independently with minimal supervision.

Responsibilities

• Provide hands on administrative support for the Executive staff including managing their calendar, arranging travel, and handling confidential information
• Manage office operations, including procurement of office supplies and equipment, managing vendor relationships, and overseeing the maintenance of office facilities
• Organize and coordinate company events and meetings, both internal and external including vendor logistics (food, venue, etc)
• Maintain office files and records in an organized and confidential mannerCommunicate effectively with internal and external stakeholders, including senior-level executives and employees, to resolve issues and facilitate smooth operations
• Provide administrative support to other departments, as needed

Requirements

• Bachelor's degree or equivalent work experience
• A minimum of 5-7 years of experience as an executive assistant or office manager
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Advanced proficiency in Microsoft Office and Google Suite
• Experience with office management and procurement of office supplies and equipment
• Ability to work independently with minimal supervision and in a fast-paced environment

One way we ensure our employees are inspired to do their best is through a comprehensive total rewards approach that supports them and their loved ones. As a global organization, our programs are competitive with industry standards and aligned with local laws and regulations. Zededa’s main compensation philosophy is to provide you with the opportunity to progress as you grow and develop with the company. The base pay range, dependent on your skills, qualifications, experience and location for this role is $125,000 per year.