Executive Assistant (12-Month Maternity Cover)

Job Description

The Agency 

CAA Sports UK is a division of Creative Artists Agency (CAA). CAA is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients.

CAA Stellar is one of the biggest and most successful sports agencies in the world. Managing the careers of hundreds of elite athletes, CAA Stellar has been, and continues to be, behind some of the biggest deals in soccer history. With unrivalled expertise and influence in commercial, media and financial spheres, CAA Stellar is dedicated to serving clients with passion, distinction and a truly entrepreneurial spirit.  

Role Overview 

As Executive Assistant to the Director of CAA Stellar, you will be responsible for providing high-level administrative support, ensuring the efficient and seamless management of the Director’s schedule. You will play a key role in assisting the Director in the arrangement of events, travel, and all expenses through effective diary management and event coordination.

Key Tasks and Responsibilities

• Complex diary management across multiple time zones
• Proactive planning of an ever changing schedule which is subject to last minute changes on an ongoing basis
• Meeting and conference call bookings, inclusive of relevant reminders and preparation
• Preparation of clear and concise travel options
• Arrangement of travel and all expenses
• Support the Director in all administrative tasks as directed
• Liaise with internal and external stakeholders, including CAA employees, business guests, clients and brand executives
• Preparing presentations as directed
• Take notes at meetings, preparing and distributing the minutes as needed
• Any ad-hoc duties as requested by management

Personal Specification

• Strong organisational and time management skills, with excellent attention to detail
• Experience operating and supporting at C-Suite level
• Professional manner with a positive, solutions orientated attitude
• Ability to prioritise and multitask with a busy workload
• Proficient in Microsoft Office, including Microsoft Word, PowerPoint and Excel
• Ability to thrive in a fast paced environment
• Ability to work autonomously and within a team
• Excellent verbal and written communication skills
• Strong confidential work ethic
• Experienced and at ease in the VIP and high profile environment

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.