Executive Administrator- Data and AI Platform

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

This role will be an Administrative Assistant supporting senior executives of the Data and AI Platform team. You will provide day-to-day administrative support to ensure the smooth functioning of our site and our executives.

 What we expect of you, day to day.

• Executive Assistant duties will include but are not limited to the following:

• Complex calendaring for senior executives, using Gen AI where relevant, scheduling and anticipating and prioritizing their scheduling needs based on deadlines and deliverables.

• Developing and updating complex PowerPoint presentations, Excel spreadsheets and documents with active use of Gen AI.

• Proactively coordinate DAP level activities, including Townhall meetings, Visa Gives Back activities, department meetings, organization chart, and other activities that require participation across the department leadership team

• With Gen AI, Proof reading and formatting business documents or broad communications for overall professional writing style and proper grammar.

• In all tasks, fully utilize Generative AI where applicable.

• Effective in-person, phone & email presence

• Act as first contact for Senior Executives and play the role of liaison, problem solver, and facilitator to prioritize executive’s time and activities

• Ability to prepare and effectively manage interactions with executives

• Ability to decline quickly, simply and professionally

• Ability to organize and prioritize across competing priorities

• On occasion, Coordinate conference and meeting room set-up, order catering, and make logistical arrangements. Coordination of high level meetings and events involving multiple external participants

• Facilitate onboarding and offboarding of employees.

• Manage employee seats and help with workforce plan of DAP employees in the Bay Area and Austin, Texas.

• Occasionally, coordinate complex travel requirements, itineraries, visas, logistics, etc.

• Maintain professionalism and strict confidentiality with all materials.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications

• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications

• 2 or more years of work experience
• Proactive, well-organized, and collaborative individual with a professional aspiration to be the administrative engine of a high-performing team in a fast-paced environment
• Strong analytical skills
• Track record of success in either a similar administrative role or other role with attention to detail and excellent organizational skills in pursuing and completing tasks. 
• Proficiency in Microsoft Office applications – Outlook, PowerPoint, Word and Excel
• Comfort around using GenAI in your day to day role- Chat GPT etc.

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 74,400.00 to 105,250.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.