Executive Administrative Assistant (63478)

Woodland Job Corps Center is seeking a highly organized, professional, and dependable Executive Assistant to provide high-level administrative support to the Center Director’s Office and help keep Center operations running smoothly.

If you’re a proactive professional who can manage competing priorities, protect confidential information, communicate effectively, and stay one step ahead, we’d love to hear from you!

• Provide high-level administrative and executive support to the Center Director and leadership team.
• Serve as the Center’s lead administrative assistant by coordinating, prioritizing, and delegating administrative tasks.
• Schedule meetings, coordinate conference calls, manage visitors, prepare correspondence, and arrange travel as needed.
• Prepare reports, conduct research, process information, and maintain accurate records and documentation.
• Track Center contracts, deliverables, reports, requests, and correspondence to ensure timely completion.
• Support Human Resources with personnel information processing, data entry, reporting, and fringe benefit administration.
• 🔐 Handle sensitive personnel, student, and operational information with strict confidentiality and discretion.
• Coordinate and distribute the Center’s weekly newsletter and prepare meeting minutes.
• Maintain Job Corps systems, databases, files, libraries, and other organizational records.
• Provide administrative support and training to staff while collaborating across departments.
• Identify problems, recommend solutions, and follow through to ensure issues are resolved.
• Manage multiple priorities while maintaining accuracy, professionalism, and established deadlines.

• Excellent organization, time management, and attention to detail
• Strong written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Strong computer, data entry, reporting, and administrative skills
• Ability to prioritize multiple assignments and meet deadlines
• Professional, dependable, and proactive approach
• Strong problem-solving and follow-through skills
• Ability to work independently and as part of a team

The Executive Assistant is a key partner to Center leadership, helping ensure the Center remains organized, efficient, and responsive. Your work will support staff, strengthen operations, and ultimately contribute to the success of the students we serve.

If you’re ready to make an impact and bring your administrative expertise to a mission-driven environment, apply today!

QUALIFICATIONS & EXPERIENCE
High School diploma or equivalent required. Advanced degrees preferred. A minimum of five years advanced administrative experience required. Degree or certification from an accredited or certified training program in clerical or administration preferred. Computer literacy and proficiency in Microsoft Suite of applications is required.

“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.