The Role
Oversee administrative and facility operations across headquarters and NCR locations, including office setup and relocation, security, housekeeping, vehicle scheduling and maintenance, facility repairs, vendor coordination, and infrastructure support. Supervise frontline staff, resolve operational issues, manage resources, and maintain safe, efficient, and well-maintained work environments.
Summary Generated by Built In
Summary:
The Assistant Manager - Admin plays a critical role in ensuring the smooth and efficient operation of headquarters and NCR facilities by overseeing key administrative functions including security, housekeeping, vehicle operations, and facility maintenance. Reporting under the supervision of the Manager - Admin, this position is essential to maintaining a safe, well-maintained, and productive work environment across all locations. The role demands a proactive, detail-oriented professional capable of managing multiple operational priorities while supporting organizational growth through effective resource management and team leadership.
Responsibilities:
- Lead the setup and relocation of offices and care centers across Delhi and NCR.
- Ensure comprehensive security protocols are implemented and maintained at all HQs and NCR facilities.
- Oversee daily housekeeping operations to maintain high standards of cleanliness and hygiene.
- Manage vehicle operations, including scheduling, maintenance, and compliance with safety standards.
- Coordinate and supervise repair and maintenance activities for all facilities within Delhi and NCR.
- Serve as Facility Manager, ensuring all physical infrastructure supports operational needs.
- Supervise and mentor supervisors and housekeeping staff across multiple locations.
- Respond promptly to operational issues and implement effective, sustainable solutions.
- Perform any additional duties as assigned by the Manager - Admin or senior leadership.
Requirements
Requirements:
- Proven experience in administrative or facility management within a corporate or multi-location environment.
- Strong problem-solving and decision-making abilities with a focus on operational efficiency.
- Excellent written and verbal communication skills with the ability to draft clear, professional correspondence.
- Demonstrated leadership and team management experience, including supervision of frontline staff.
- Proficiency in handling logistics, vendor coordination, and maintenance scheduling.
- Ability to work independently, manage multiple priorities, and remain effective under pressure.
- Creative thinking and strong presentation skills for internal meetings and reporting.
- Proficient in MS Office Suite and digital tools for record keeping and reporting.
Acknowledgement:
I have received a copy of my job description and I understand the requirements of the Assistant Manager - Administration position.
Skills Required
- Experience in administrative or facility management within a corporate or multi-location environment
- Strong problem-solving and decision-making abilities focused on operational efficiency
- Excellent written and verbal communication skills
- Ability to draft clear, professional correspondence
- Leadership and team management experience, including supervision of frontline staff
- Experience handling logistics, vendor coordination, and maintenance scheduling
- Ability to work independently and manage multiple priorities under pressure
- Creative thinking and strong presentation skills
- Proficiency in MS Office Suite and digital tools for record keeping and reporting
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The Company
What We Do
CanKids KidsCan is an India-based national NGO focused on childhood cancer care. Founded in 2004, it partners with hospitals, medical professionals, and state governments to improve access and treatment standards across India. It supports primarily underprivileged children and families through medical, drug and diagnostic assistance, accommodation, transport, blood support, nutrition, education, counselling, and advocacy. Its mission is to deliver holistic care and advance quality of life throughout the cancer journey.
