At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Job Summary
Iron Mountain is seeking a skilled and organized Administrative Executive to join our Facilities and Operations team.
In this role, you will be responsible for overseeing daily office administrative operations, managing vendor relations, assisting with financial and human resources processes, and supporting employee engagement initiatives. You will join a dedicated operational support team focused on maintaining an efficient, safe, and positive workplace environment for all employees.
What You’ll Do
In this role, you will:
Oversee Daily Operations and Procurement: Manage day-to-day office administrative activities, inventory, and vendor operations—including processing Purchase Service Requisitions (PSR) and Purchase Orders (PO)—to maintain a seamless work environment.
Collaborate Across Departments: Partner with Human Resources, Finance, Safety, and Security teams to assist with employee onboarding, record management, basic financial administrative tasks, and workplace engagement events.
Ensure Compliance and Reporting: Guarantee all site operations adhere to statutory regulations and organizational policies while delivering accurate monthly Management Information System (MIS) reports.
What You’ll Bring
The ideal candidate will have:
2–5 years of proven experience in an administrative or office management role.
Strong knowledge of office management software, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proven ability in problem-solving, stakeholder management, written and verbal communication, and maintaining strict confidentiality.
A Bachelor’s degree in Business Administration or a related field (or equivalent relevant professional experience).
Skills Required
- 2–5 years of experience in an administrative or office management role
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Bachelor’s degree in Business Administration or a related field, or equivalent relevant professional experience
- Problem-solving, stakeholder management, written and verbal communication skills
- Ability to maintain strict confidentiality
Iron Mountain Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Iron Mountain and has not been reviewed or approved by Iron Mountain.
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Inclusive Benefits Coverage — Inclusive, modern offerings are emphasized, including support for mental health, gender‑affirming care (with travel/lodging where needed), and family‑planning benefits. Recognition for disability inclusion is also highlighted, which aligns with accessible benefits and leave support.
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Retirement Support — A formal 401(k) program is described with automatic enrollment and a clear employer match structure, with immediate vesting referenced in the materials. Access to supporting infrastructure and guidance is noted through dedicated benefits portals and administrators.
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Healthcare Strength — Multiple national medical plan options are outlined, along with care navigation, virtual primary care, and pharmacy coverage. Additional wellbeing support is described via EAP services and structured wellbeing programming.
Iron Mountain Insights
What We Do
Iron Mountain Incorporated (NYSE: IRM) is the global leader for storage and information management services. Trusted by more than 220,000 organizations around the world, Iron Mountain boasts a real estate network of more than 80 million square feet across more than 1,350 facilities in 45 countries dedicated to protecting and preserving what matters most for its customers. Iron Mountain’s solutions portfolio includes records management, data management, document management, data centers, art storage and logistics, and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information. Founded in 1951, Iron Mountain stores and protects billions of information assets, including critical business documents, electronic information, medical data and cultural and historical artifacts.
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