The Role
Coordinate the full examination cycle: registrations, entries, timetables, results and post-results services. Ensure JCQ and awarding body compliance, secure handling of materials, Access Arrangements, invigilator recruitment/training, audits, and maintain exam records while supporting the Examinations Manager and MIS team.
Summary Generated by Built In
🎓Examinations Coordinator
📍 Hugh Baird College, Liverpool
🕓 Full-Time | Permanent
💷 G4 £23,005 - £26,165 per annum
🌴 40 days annual leave + 8 bank holidays FTE
💼 LGPS Scheme
🎁 Access to a wide range of staff benefits
Join an Outstanding Team
📍 Hugh Baird College, Liverpool
🕓 Full-Time | Permanent
💷 G4 £23,005 - £26,165 per annum
🌴 40 days annual leave + 8 bank holidays FTE
💼 LGPS Scheme
🎁 Access to a wide range of staff benefits
Join an Outstanding Team
At Hugh Baird College, an Ofsted Outstanding provider, we are committed to inspiring, challenging, and transforming lives. Our students are at the heart of everything we do, and we foster a workplace where ideas are valued, creativity is nurtured, and professional growth is supported.
About the Role
Are you an organised, detail-focused professional with experience in examinations and a strong understanding of JCQ regulations?
This is a fantastic opportunity to join our MIS and Exams team as an Examinations Coordinator, supporting the Examinations Manager to ensure the College's examination processes are delivered accurately, efficiently and in line with awarding body requirements.
You will play a key role throughout the examination cycle, from student registrations and entries through to results and post-results services. You will work closely with staff, students, awarding bodies and external stakeholders, helping to ensure examinations are well coordinated, secure and compliant.
The role also provides an opportunity to support and deputise for the Examinations Manager when required, including during inspections and day-to-day operational matters.
Interested candidates are advised to apply early, as the vacancy will close once the right candidate is found.
Key Responsibilities
- Coordinate student registrations, examination entries, results, post-results services and examination timetables, ensuring all key deadlines are met.
- Support and deputise for the Examinations Manager when required, acting as a key point of contact for internal and external stakeholders and inspections.
- Ensure examinations are conducted in accordance with JCQ and awarding body regulations, including the secure storage and distribution of examination materials.
- Coordinate Access Arrangements and Special Considerations applications, ensuring accurate and timely submissions.
- Produce examination timetables, prepare examination papers and packs, and ensure appropriate accommodation and trained invigilators are in place.
- Coordinate and deliver training on examination conduct, regulations, invigilation and associated administrative processes.
- Undertake spot checks and internal audits to ensure compliance with JCQ, awarding body and funding agency requirements.
- Maintain accurate examination systems and records, respond to queries and support the MIS team during enrolment events.
- Relevant qualification at Level 3 or above.
- GCSE Maths and English at grade A*-C/4+ or recognised equivalent.
- Significant experience working in an examinations-related role within the education sector.
- Good understanding of JCQ rules and regulations, with experience of conducting examinations and assessments.
- Experience of Access Arrangements and Special Considerations and working with awarding body systems and platforms.
- High standard of IT skills, including good working knowledge of Microsoft Office.
- Excellent administrative, organisational, communication and customer care skills, with a high level of accuracy and attention to detail.
- Ability to manage deadlines, build positive relationships and deliver high standards in a busy working environment.
Please see the full Job Description and Person Specification for the full criteria and further details about the role.
Rewards and Benefits at Hugh Baird College
Why Join Hugh Baird College?
When you join us, you become part of a caring and supportive community that prioritises employee wellbeing, development, and recognition. Here are some of the benefits available to you:
Generous Holiday Allowance
Up to 50 days annual holiday allowance, excluding bank holidays.
Flexible Working
We offer flexible working options depending on the business need, which can provide a better work-life balance for our employees.
Pension Scheme
You will have access to the Local Government Pension Scheme (LGPS).
Professional Development
We are committed to providing continual professional development, with both formal and informal opportunities designed to enhance your skills, knowledge and career growth.
Reward and Recognition
Our 'Get Recognised' employee reward scheme enables continuous acknowledgement of employee contributions, and our annual staff celebration event highlights colleagues who consistently embody our values.
Lifestyle Fitness Gym
You will have discounted access to our fully-equipped and modern on-campus Lifestyle Fitness gym.
Health and Wellbeing
You will have opportunities to take part in staff groups such as yoga, walking and meditation. You will also have access to Mental Health support and a Cycle to Work scheme.
Travel
You can take advantage of discounted rail travel or bus travel, interest-free season ticket loans for public transport services and free on-campus parking.
Retail Discounts
You will have access to offers, cashback and discounts at well-known retailers.
Blue Light Card
You may be eligible to apply for a Blue Light Card, giving you access to exclusive discounts.
About
Who We AreHugh Baird College and University Centre is one of the top further education providers in the UK and one of only three colleges in the North West to hold an Outstanding Ofsted rating. Serving the Liverpool City Region, the College includes Sefton Sixth Form College in Litherland and offers a wide range of opportunities, including vocational training for school leavers and adults, apprenticeships, A-levels, and university-level courses. As a Mindful Employer, we are committed to creating a supportive and open culture around mental health. By signing the Charter for Employers Positive about Mental Health, we ensure our colleagues feel confident discussing mental health and accessing the support they need. Our Vision, Mission and Values Across our campuses, provisions, and the entire organisation, we are united by a shared vision, mission, strategic priorities, and values. These define who we are, shape our behaviour, and guide our work every day. Find out moreSafeguarding Our Students Hugh Baird College is dedicated to safeguarding and promoting the welfare of young people, and we expect all staff to uphold this commitment. This role requires an Enhanced DBS check, and applicants must disclose any convictions, cautions, reprimands, or final warnings in accordance with current guidelines. Are you ready to make your mark? This is your opportunity to join a forward-thinking team, shape the future of education, and leave a legacy of impact. Start your application today.
Skills Required
- Relevant qualification at Level 3 or above
- GCSE Maths and English at grade A*-C/4+ or recognised equivalent
- Significant experience working in an examinations-related role within the education sector
- Good understanding of JCQ rules and regulations and experience of conducting examinations and assessments
- Experience of Access Arrangements and Special Considerations and working with awarding body systems and platforms
- High standard of IT skills, including good working knowledge of Microsoft Office
- Excellent administrative, organisational, communication and customer care skills with high accuracy and attention to detail
- Ability to manage deadlines, build positive relationships and deliver high standards in a busy working environment
- Enhanced DBS check
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The Company
What We Do
Hugh Baird College is an Ofsted Outstanding College and University Centre in Liverpool, Merseyside, offering a wide range of courses and training to over 5,000 students.
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