Events Support Coordinator - Warsaw, PL

CIC Warsaw is hiring!

As our Events Support Coordinator, you'll be the driving force behind the seamless execution of events and the efficient management of our facilities. You’ll learn to and coordinate events to oversee day-to-day operations, creating exceptional experiences for our clients and guests. This position is perfect for a dynamic individual ready to make an immediate impact in a fast-paced environment. 

ABOUT CIC & CIC WARSAW

CIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 111,000 square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting.

CIC Warsaw, opened in 2020, is one of the largest innovation-oriented centers in Europe. Our office is located directly next to the Warsaw Central train station and is housed within Varso Place, a new landmark on Warsaw’s map with the tallest building in the EU. Our Warsaw team consists not only of community and relationship teams working together to provide the best community experience but also finance, IT, software and talent teams supporting our global efforts.

Learn more about us here.

YOUR DAY-TO-DAY WORK

As an Events Support Coordinator, you will gain hands-on experience in coordinating and managing events within a vibrant innovation hub and coworking space. You will also contribute to the maintenance and improvement of our facilities to create a welcoming and efficient workspace for our members. This is a fantastic opportunity for a motivated and detail-oriented individual to learn and grow in the field of events and facilities management.

Potential responsibilities will include:

• Event Setup and Preparation: Assist with setting up event spaces, including arranging furniture, décor, and equipment as required.

• This role requires significant manual work, such as moving furniture, organizing materials, and ensuring all elements are properly arranged, demanding both physical readiness and attention to detail. 

• Audio-Visual (AV) Management: Operate and troubleshoot AV equipment such as microphones, projectors, sound systems, and lighting. Ensure all equipment is functioning optimally before and during events.

• On-Site Support: Be available from 3 PM till late night, including weekends, to provide hands-on support during events, promptly addressing any issues that arise.

• Coordination: Work closely with the Events Team to align on requirements and make adjustments as needed to ensure event success.

• Breakdown and Cleanup: Assist in tearing down the setup after events and ensuring the space is returned to its original state.

ABOUT YOU

You are a proactive, detail-oriented individual with a passion for creating seamless event experiences. You thrive in fast-paced environments and are comfortable working independently or as part of a team. With your technical expertise in audio-visual equipment and a hands-on approach to event logistics, you take pride in ensuring every detail is taken care of.

Your flexibility and availability for evening and weekend hours make you a reliable go-to person for events that extend beyond the typical schedule. You’re a problem-solver who remains calm under pressure and is always ready to tackle challenges with a positive attitude.

• More specifically, as our ideal candidate, you are:

• Enrolled in MBO/HBO/WO, focused on Event Management, Facility Management, Hospitality, or Business.

• Flexible, proactive approach and customer oriented.

• Eager to learn more about event management and hospitality.

• Passionate for creating a vibrant and inclusive community within a coworking space.

• Available at least 4 days per week. 

• Able to communicate both in Polish and English.

OUR OFFER

• Compensation is 35 PLN gross per hour.

• Laptop as your working tool.

• Access to CIC’s global innovation network, programming.

• Learn about working in an innovative coworking environment, community building and events management. 

Please submit your application in English. Thank you!

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.