Job Title: Events and Sales Administrative Assistant
Location: In-person
Why Work with Us
MEET Las Vegas is an event venue managed by PayrollOrg. At PayrollOrg, your work has purpose. We empower payroll professionals around the world through education, resources, and community helping them stay compliant, grow as leaders, and drive real business impact. Beyond our professional mission, we’re proud to support financial independence for the next generation through our Money Matters program for teens.
You’ll join a collaborative, values-driven team that believes in leadership at every level, teamwork, and continuous learning. We hold ourselves to the highest standards of excellence, knowing our work supports professionals who must be 100% accurate every day.
We encourage new ideas, trust our employees to solve problems, and celebrate diverse perspectives. And while we work hard, we also believe work should be fun because a positive, dynamic culture leads to better outcomes for everyone.
If you’re looking for meaningful work, a supportive team, and the opportunity to make a lasting impact, MEET Las Vegas is a place where you can thrive.
The Role
The Events and Sales Administrative Assistant supports the sales, event services, and education departments of MEET Las Vegas and PayrollOrg (PAYO). The successful candidate performs administrative duties which support the general operations. The Administrative Assistant works in a sales and customer service environment.
What You’ll Do
- Provide general administrative support to daily operations
- Answer and direct phone calls; greet visitors and conduct venue tours as needed
- Respond to and resolve administrative inquiries
- Draft, proofread, and edit documents and correspondence
- Manage event supplies and inventory, coordinating with vendors as needed
- Maintain records and documentation in accordance with procedures
- Coordinate calendars, meetings, and appointments; take meeting minutes as needed
- Prepare expense reports and invoices for review and approval
- Perform exam proctoring
- Update data, including menus, vendor offerings and price adjustments in CRM
Sales & Client Support
- Assist the Sales team with event proposals, contract, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
- Prepare and assemble sales materials and presentations
- Schedule and coordinate site inspections; ensure facility readiness
- Send follow-up communications after site inspections and tradeshows
- Maintain calendar of contracted services
- Maintain client records and update the CRM database; generate reports as needed
- Respond to incoming event inquiries and leads via phone/email and daily review lead generating sites
- Provide general administrative support for the Sales Team and Operations teams as needed
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What We’re Looking For
Required Education and Experience
- High school diploma or general education degree (GED) required.
- One year of experience in an administrative support role.
Preferred Education and Experience
- Previous experience in hospitality.
- Associate’s degree in hospitality.
- Experience in creating effective marketing and promotional collaterals.
- Knowledge of hospitality, events or similar industry.
- Experience with client relation management software or event diagramming, seating and design platforms (TripleSeat and/or Social Tables platforms).
Certificates, Licenses, Registrations
- Must obtain exam proctoring certification within 2 months of employment.
- Southern Nevada Health District (SNHD) food handler and Techniques of Alcohol Management (TAM) card
Pay & Benefits
Competitive salary based on experience
Eligible for discretionary bonus
Medical insurance: with substantial employer contributions toward premiums, depending on selected plan.
Retirement: Eligible for company-sponsored pension plan after 3 years of employment. 401K available for employee contribution.
Company-paid insurance: Life, LTD, and AD&D
Paid time off: PTO, Sick time, paid holidays, and a company-wide break from Christmas through New Year.
PAYO is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace where all individuals are respected and valued. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other protected status under applicable laws.
We believe that diversity drives innovation and strengthens our ability to serve our customers and communities.
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