Event Specialist HWS EMEA

Position Statement: 

We are searching for an outgoing and self-motivated event specialist, who will assist in delivering outstanding events that build business relations, grow sales and amplify brand awareness. 

As an Events Specialist, you will be responsible for handling and delivering both internal and customer facing Hilton conferences and events as listed in the CEP (Customer Engagement Plan) to include: Internal Conferences, Large Industry Tradeshows, Customer Advisory Boards, Customer Events, Sales Meetings and Internal Team Meetings.

Each event you work on will require extensive preparation from research, design, planning, coordinating and evaluating. In planning for each event, you will work with business partners and stakeholders to understand their objectives, evaluating event themes, managing event timelines, coordinating technical aspects, work closely with marketing, preparing reporting and communication and managing event budgets.

Your creativity in organizing and hosting successful events that meet the required business objectives will help us in promoting products, engaging with customers and creating brand awareness both internally and externally. 

The successful candidate will have proven success in events organization and communications and be able to foster multiple stakeholder relationships across a complex, global organization.

Position Summary:

More specifically you will:

• Handle events from conception to planning and execution. This includes participating in the strategic planning process for each event.

• Identify event objectives and construct initial budgets and return on investment measurement. You will handle the selection of vendor sourcing, management and supervision (working alongside the US Special Events & Engagement Team where appropriate).

• Handle budget, track and report expenditures, and reconcile event billing. This will include monitoring timelines for multiple events, including sponsorship deliverables, payment schedules, and communication deadlines.

• Align with Hilton Travel and Entertainment (T&E) policy for event compliance. 

• Run tradeshow booth creation and set-ups. This includes constructing event websites and registration sites via Cvent and other vendors.

• Collaborate with Hilton partners on event messaging and promotion as well as working with B2B to execute.

• Review event communication (invitations, emails) for information accuracy and branding/messaging. This includes leading event planning calls throughout the entirety of the event lifecycle.

• Travel for site selections, pre-planning meetings and to handle the event.

• Work within a collaborative culture to share best practices for executing events and takes steps to instill value engagement principles across their team
• Working closely with Sales & Commercial leadership in planning and executing internal and external corporate customer events

Skill Requirements: 

• Proven track record in organizing complex events, including logistics and event management

• Be able to coordinate and streamline events and communication with multiple stakeholders across the enterprise, region’s and disciplines

• Narrative development and storytelling to key stakeholders & customers

• PowerPoint presentation and video production 

• Excellent relationship management and personal communication skills 

• Selling, influencing and collaboration skills 

Required Qualifications: 

• Strong technical knowledge. Proficient in Microsoft Outlook, MS Word, Excel and PowerPoint. High attention to detail.

• Strong customer service and communication skills (verbal, written), while employing diplomacy with high-level executives and customers within the organization on a global scale.

• Critical thinking and both quantitative and qualitative analytics skills with the ability to use logic and reasoning to identify the strengths/weakness of alternative and differentiated solutions, conclusions or approaches to problem.

• Self-starter, well organized, extremely detail-oriented and an assertive team player, willing to take ownership of responsibilities, and possess a high level of positive energy and drive.

• Excellent time management and organizational skills.

• Ability to manage multiple priorities, work well under pressure and effectively handle concurrent demands to prioritize responsibilities

• Ability to work independently with minimal supervision.

• Absolute discretion and confidentiality regarding sensitive information

Preferred Qualifications:

• Strong negotiation skills in order to maximize value for internal and external stakeholders

How We’ll Help You Thrive

At Hilton, the hospitality we’re known for doesn’t end with our guests. We proudly invest in our Team Members’ wellbeing, supporting you through all of life’s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:

• Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD/night at our world-class hotels through our Go Hilton travel program
• Own a piece of Hilton – Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
• Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
• Personalized caregiving support – Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
• Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
• Mental health resources – Your wellbeing comes first. Through our Care for All hub, we provide resources to help our Team Members to care for themselves, care for members of their team, and care for their loved ones. Eligible Team Members receive free counseling and support through our best-in-class Employee Assistance Program (EAP)

*Benefits availability may vary depending on Team Member’s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.