What You'll Do:
- Assist the Global Strategic Events team in the logistical and administrative aspects of end-to-end event planning, including venue research, vendor coordination, budget tracking and execution
- Contribute to the maintenance of event databases, documentation, and file management
- Maintain master project plans in Asana and other project management tools, ensuring all stakeholders meet critical milestones and deadlines across multiple workstreams.
- Own the full lifecycle of procurement and financial administration, including vendor setup, PO creation, invoice reconciliation, and budget tracking.
- Collaborate with internal teams to ensure seamless coordination and integration of event activities with broader marketing and business initiatives.
- Provide on-site support during events, assisting with set-up, registration, and attendee engagement.
- Assist in post-event activities, such as attendee feedback collection and event performance analysis.
What You Will Bring to Coupa:
- 5+ years of direct experience in event operations or project management within a fast-paced B2B tech environment.
- Bachelor's degree in Marketing, Hospitality, Business Administration, or related field
- Advanced proficiency in project management software (Asana) and event technology stacks (e.g., Cvent, RainFocus or Swoogo).
- Exceptional organizational skills with a demonstrated ability to manage hundreds of moving parts simultaneously with rigorous attention to detail.
- Enthusiastic and proactive approach to work, with a willingness to learn and grow in a fast paced industry
- Willingness to travel (up to 25%) to support the global execution of our event portfolio.
Top Skills
What the Team is Saying
What We Do
Coupa is a global technology company that helps businesses run smarter by connecting all the ways they spend money — from procurement and expenses to payments and supply chain decisions — in one intelligent platform. In simple terms, Coupa gives organizations the visibility and control they need to make better financial choices, reduce waste, and drive real impact. It’s where technology meets purpose: helping companies manage their resources more responsibly while creating a positive ripple across their people, partners, and the planet.
Why Work With Us
At Coupa, we prioritize an inclusive and empathetic workplace where every voice is valued. Our teams are proactive and accountable, ensuring we collaborate effectively to achieve our goals. The foundation of our culture rests on our people; we believe in fostering an environment that encourages innovation and curiosity.
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Coupa Offices
Remote Workspace
Employees work remotely.
Our virtual-first approach is intentional. It gives you the freedom to do your best work in a space that supports focus, balance, and creativity, while staying connected to a global team of changemakers who are redefining the future of business spend
