An Escrow Processor is responsible for managing and coordinating real estate transactions from contract to closing. This position serves as a central point of contact for buyers, sellers, real estate agents, lenders, attorneys, and title personnel to ensure all required documentation, conditions, and deadlines are completed accurately and on time.
Key Responsibilities
• Open and maintain real estate transaction files.
• Review purchase contracts and related documents for completeness and accuracy.
• Order and monitor title work, payoffs, surveys, homeowner association information, and other required closing documents.
• Coordinate with lenders, real estate agents, buyers, sellers, attorneys, and internal departments throughout the transaction process.
• Track transaction milestones and ensure all deadlines are met.
• Prepare closing packages and supporting documentation for review.
• Communicate regularly with all parties regarding file status and outstanding requirements.
• Verify receipt of required documents and resolve discrepancies as needed.
• Maintain accurate records and update transaction management systems.
• Ensure compliance with company policies, regulatory requirements, and established procedures.
• Assist with post-closing activities and file audits as required.
Qualifications
• Previous experience in title, escrow, mortgage, real estate, or administrative processing preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to work effectively in a fast-paced environment with multiple deadlines.
Skills & Competencies
• Transaction coordination
• Customer service
• Time management
• Attention to detail
• Problem-solving
• Organization and prioritization
• Team collaboration
• Document review and processing
• Communication and relationship management
Integrated Services delivers transaction services designed to support the full real estate lifecycle – title and escrow, mortgage, insurance, and home warranty – to deliver a seamless, compliant transaction from contract to close. It combines national strength with local precision, leveraging deep local expertise while being backed by the scale and resources of Compass International Holdings, enabling streamlined, transparent, and efficient support for homebuyers and sellers.Integrated Services operates across all 50 states and is supported by about 3,000 experts across the country. Integrated Services is a subsidiary of Compass International Holdings.
Compass International Holdings is a global real estate services company empowering real estate professionals with everything they need to realize their entrepreneurial potential. With a presence in every major U.S. city and approximately 120 countries and territories, Compass International Holdings serves millions of buyers and sellers through a portfolio of some of the most recognized and iconic brands: @properties, Better Homes and Gardens® Real Estate, CENTURY 21®, Christie's International Real Estate, Coldwell Banker®, Compass, Corcoran®, ERA®, and Sotheby's International Realty®. In addition to brokerage services, Compass International Holdings offers integrated services, such as mortgage, title, insurance, escrow, and relocation.
- NYSE: COMP
- 340,000 Real Estate Professionals
- 2,000+ independently owned and operated brokerages
- 120 countries and territories
Skills Required
- Previous experience in title, escrow, mortgage, real estate, or administrative processing
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- High attention to detail and accuracy
- Ability to work effectively in a fast-paced environment with multiple deadlines
- Transaction coordination skills
- Customer service skills
- Time management skills
- Problem-solving skills
- Organization and prioritization skills
- Team collaboration skills
- Document review and processing skills
- Communication and relationship management skills
What We Do
Coldwell Banker The Real Estate Centre (CB-TREC) is an Ontario based real estate brokerage with offices in Toronto, Vaughan, Newmarket, Barrie, Innisfil, and Orillia. Their experienced team of residential and commercial agents operate across southern Ontario, helping clients reach a wide range of real estate goals. Originally founded in 1906, the Coldwell Banker brand was built on a commitment to professionalism and customer service which remains the cornerstone of our business philosophy today. Coldwell Banker is one of the oldest real estate companies in the country and this experience has helped us achieve the highest sales volume of any national real estate franchise* — double our nearest competitor. A Different Kind Of Brokerage At Coldwell Banker The Real Estate Centre, creating opportunities for our clients and our people is the foundation of our business. So whether you’re ready to buy a home, sell your existing one, or are looking for a rewarding new career, creating the right opportunity for you to achieve your dream is the core principle that’s helped us consistently grow our brokerage since 2000. Our Team Coldwell Banker TREC has Sales Representatives that cover both residential and commercial real estate. Their knowledge and experience can guide you through the real estate process and help you with all the details before, during and after the sale.
