Engagement Accounting E-Billing Specialist (German Speaking)

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honouring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person at an AlixPartners office on Tuesday, Wednesday, and Thursday, with remote working options for Monday and Friday.

What you’ll do

In this important role on AlixPartners’ Corporate Services Accounting team, you will be a business partner to the client engagement teams and the finance function to ensure an efficient and effective e-Billing process at the firm. Your primary responsibilities include coordinating all e-Billing efforts at the firm to support efficient and accurate client invoicing and accounting in accordance with firm policies and promoting timely cash collection.

The Engagement Accounting e-Billing Specialist role is a full-time position located in London, UK and reports to the Engagement Accounting Manager. Paid relocation is not available for this position.

• Support complex electronic billing (e-Billing) for client engagements. This includes uploading, monitoring, and resolving issues on various e-Billing vendor sites.
• Assist with the management, administration, and maintenance of e-Billing process. Maintain a profile for each electronic billing vendor being utilized by the firm, including policies, billing guidelines, and contact information. Document e-Billing process procedures, including specific steps for each e-Billing site. Propose best practices for e-Billing procedures.
• Set up and maintenance of client e-Billing accounts in third party vendor sites.
• Review eBilling submissions for accuracy and then submit and monitor the invoices for acceptance. Address all rejected invoices timely
• Submit timekeepers and rates for approval
• Keep all timekeepers and rates up to date on the sites
• Enter budgets and accrual information from engagement team
• Maintain user accounts and profiles on each site
• Handle sensitive and urgent informational requests from clients, AlixPartners personnel, and other contacts while exercising judgment
• Maintain and monitor shared email box for Engagement Accounting
• Demonstrate positive people attributes. Be a supportive team member and contribute to a cohesive team environment
• Communicate proactively with colleagues and contribute towards advancement of the efficiency and effectiveness of the entire order to cash value stream
• Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage
• Additional responsibilities as identified; This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities

What you’ll need

• A bachelor’s degree in accounting/finance/business or related field strongly preferred
• Relevant accounting/finance experience preferred, ideally in a consulting or similar professional services firm
• Previous experience with Legal Electronic Data Exchange Standard (LEDES) preferred
• Proficient with MS Word, Excel, and Outlook; able to learn new systems and tools.
• Excellent written and verbal communication skills in English and German. Additional languages are a benefit;
• Willingness to work outside of normal business hours, and in particular as unique projects/needs arise;
• Ability to work well in a team environment, as well as independently, with a positive, entrepreneurial attitude;
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organisation.

The firm offers market-leading benefits that provide flexible options to support our employee’s needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.