EMEA Proposal Specialist with German (maternity cover)

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that’s critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department OverviewThe Proposal Specialist will report to EMEA Proposal Manager and will be part of International Sales Operations. Working with sales managers and projects teams will provide bid and proposal support for customer aligned proposals that enhance Motorola Solutions’ chances of winning business.
Job Description

​The Proposal Specialist supports the proposal generation process for all opportunities in EMEA region. Ensures that proposals are delivered on time, in accordance with Motorola Solutions Corporate branding guidelines and continuously improving quality.

• Coordinates all inputs, edit, format and produce the proposal in line with customer requirements and Motorola Solutions Standards.

• Ensures proposal quality by reviewing proposal from front to back cover to minimise errors and risks.

• Manages proposal documents and version control.

• Desktop publishes proposals and manages production, adhering to formatting and layout guidelines.

• Obtains sign-offs and authorised signatories when necessary.

• Maintains the Proposal Material Database ensuring that all certification is up to date.

• Ensures the availability of all documentation that is required to reply to customers’ requests.

• Archives proposals and project files according to established processes and procedures.

• Branding specialist, source and liaise with internal and external parties to manage the translation process and design agencies.

• Interfaces with cross-functional departments (Pre-Sales, Sales, Systems Engineering, Project Management, Procurement, Product Group, Finance, Legal, etc.)

• Manages Print and formatting requests to meet customer requirements including drawing diagrams and creating templates, CD design and burning of material, assisting with online bid uploads (if needed).

• Coordinate with various German authorities to get standard Motorola Solutions Germany GmbH company documents.

Please note that this is a Fixed Term Contract covering maternity leave.

Basic Requirements

• Bachelor Degree in marketing, Business or equivalent experience

• Previous working experience

• Mandatory - highly fluent in English and German (written and verbal) as a minimum

• Team player with strong communication skills and ability to work under pressure

• Ability to priorities workload in order to ensure proposal deadlines are met

• Able to work without supervision with good logical and judgement skills to manage proposal processes

• Excellent PC skills, including Word (Advanced), Excel, PDF and PowerPoint experience.

• Microsoft Office Suite, Google Suite, Adobe Acrobat and production tools i.e. printers, laminators, etc.

In return for your expertise, we’ll support you in this new challenge with coaching & development every step of the way.

Also, to reward your hard work you’ll get:

• Flexible working hours,

• Hybrid mode,

• Comfortable working conditions (high class offices, parking space),

• Competitive salary package,

• Strong team-oriented culture,

• Contract of employment,

• Private medical & dental coverage,

• Life insurance,

• Multisport card or MyBenefit vouchers

• 1000 PLN for spectacles,

• Employee Pension Plan (PPE),

• ESPP - Motorola Solutions stock programme,

• Trainings and broad development opportunities,

• Volleyball field and grill place next to the office,

• Lots of sport activities as Moto football league, Wakeboarding, Snowboarding, e-gaming league etc.,

• Access to wellness facilities and integration events,

• Motorola Solutions is supporting CSR activities and encourages employees to participate.

Travel RequirementsNone
Relocation ProvidedNone
Position TypeExperienced

Referral Payment PlanNo

CompanyMotorola Solutions Systems Polska Sp.z.o.o

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please email [email protected].