EDISCOVERY PROJECT MANAGER, LEVEL I
Location: Chicago, IL (Hybrid 3 days/week onsite)
Reports to: Sr. Project Director
Salary Range: $86,000-105,000 OTE / year
ABOUT NEXTPOINT
Nextpoint builds transformative software and services for the legal industry, making eDiscovery, case management, and litigation prep simple, fluid, and affordable for law firms of all sizes. Our secure, cloud-based platform lets teams start document review in minutes, backed by powerful analytics, an intuitive interface, and best-in-class security at every point.
We’re problem solvers, simplifiers, and challenge seekers, united by a shared goal: a great team culture and satisfied clients. We’re headquartered in Chicago’s Ravenswood neighborhood and proud to have been named one of Built In’s Best Startups to Work for in Chicago five years running (2022 to 2026).
RESPONSIBILITIES
Data Handling
- Download data from external FTP sites for upload into Nextpoint
- Download ZIP files from Nextpoint when above 40GB for extraction and re-upload
- Strategize import workflows for complex datasets
- Import third-party or opposing counsel datasets
- Ship hard drives containing client data, ensuring full security protocol is followed before and after delivery
Software Related Projects
- Generate EDA and search hit reports (direct hits, direct hits + family, unique hits) to support data culling and identification of relevant documents
- Lead review training and database organization sessions via Zoom, leveraging best practices
- Create custom exports including productions, privilege logs, and load files based on protocol requirements
- Perform overlays to replace or supplement missing metadata from imports
- Translate foreign-language datasets and overlay translated text files into Nextpoint
- Execute post-import deduplication using aggressive settings based on MD5 hash and email message ID
- Organize near-duplicate non-native documents by similarity score to reduce review time and effort
Collaboration with Preferred Vendors (ModeOne, Iron Oak, Assembly Discovery, Aeren LPO)
- Coordinate forensic collections and import data into Nextpoint (cell phones, email, hard drives, device images)
- Convert unsupported file types (RSMF, UFDR, etc.) for ingestion into Nextpoint
- Reprocess metadata not automatically ingested by Nextpoint (In-Reply-To, Accessed Date/Time, email threading, etc.)
- Oversee large-scale document review projects with onshore and offshore teams, including review workflow development, QC oversight, and daily client status updates
Cross-Functional Communication with Client Success, Engineering, Support, Product, and Sales
- Consistently communicate client estimates, timelines, expectations, and project updates with Client Success to support strategic decision-making
- Partner with Engineering on backend and scripted projects, identify potential product bugs, and work through front-end limitations
- Coordinate ticket handoffs with Support once requests are scoped and ready
- Share product functionality and custom workflows with Sales teams
- Relay product issues, updates, and enhancement needs to the Product team as new features are rolled out
After-Hours Availability
- Provide after-hours support (5:30 to 8:00 PM) and weekend availability for urgent client needs, approximately eight weeks per year
- Support weekend document review and general projects initiated during regular business hours
QUALIFICATIONS
- 2+ years in a Paralegal, Legal Assistant, Litigation Support, Project Manager, or similar role in the legal industry
- Experience and familiarity with eDiscovery technology and services
- Strong interest in learning new technology, with the ability to engage technically while bringing commercial acumen and client-facing confidence
- Experience with web-based project management (Microsoft/Zendesk), timekeeping software (Clio), and project budget tracking preferred
- Excellent organizational skills with the ability to manage multiple projects simultaneously
- Self-starter who consistently meets and exceeds objectives and seeks out more responsibility
- Comfortable navigating high-pressure client, vendor, and internal stakeholder situations, including difficult conversations
- Executive presence and the ability to act as primary contact on assigned engagements
- Strong interpersonal, communication, and detailed execution skills
- Ability to problem solve and think analytically in a fast-paced environment
- Willingness to work outside normal business hours as unique client needs arise, and to be available by phone or email when out of office as needed
- Willing to work a hybrid schedule (four days in office) and travel to Nextpoint offices as neededBachelor’s degree required
- Authorized to work in the U.S. for any employer
BENEFITS & PERKS
- Competitive pay commensurate with experience
- Flexible hybrid schedule (4 days onsite)
- Comprehensive health coverage: medical (BCBS PPO and HDHP/HSA options), dental and vision (Guardian)
- Health, Dependent, and Transit FSA
- Generous PTO, paid holidays, flexible summer hours, quarterly mental health days, and floating holidays
- Annual professional development stipend
- Monthly flexible benefit stipend
- 401(k) with company match
- Free in-office lunch Tuesday through Thursday
- And more!
EQUAL OPPORTUNITY EMPLOYER
Nextpoint is an equal opportunity employer. We actively work to build a diverse team and encourage candidates of all backgrounds, including people of color and LGBTQ+ individuals, to apply. All applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other characteristic protected by applicable law. Pursuant to the Illinois Human Rights Act, applicants have the right to be free from discrimination resulting from the use of artificial intelligence in any employment decision.
Don’t see the right role? Apply anyway. We’re always looking for high-performing, curious, entrepreneurially-minded people to grow with us. Check out our client reviews on G2 and Capterra.
Skills Required
- 2+ years in a Paralegal, Legal Assistant, Litigation Support, Project Manager, or similar role in the legal industry
- Experience and familiarity with eDiscovery technology and services (Nextpoint experience preferred)
- Bachelor's degree
- Authorized to work in the U.S. for any employer
- Experience with web-based project management tools (Microsoft, Zendesk)
- Experience with timekeeping software (Clio)
- Project budget tracking experience
- Ability to manage multiple projects simultaneously and strong organizational skills
- Willingness/ability to provide after-hours and weekend support as needed
- Comfortable coordinating with external vendors and overseeing large-scale review projects (onshore/offshore)
- Strong interpersonal, communication, executive presence, and client-facing skills
- Ability to perform technical data tasks: FTP transfers, ZIP extraction, MD5 deduplication, metadata overlays, and file conversions
What the Team is Saying
Nextpoint Compensation & Benefits Highlights
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Retirement Support — A defined 401(k) match with tiered employer contributions provides meaningful support for long‑term savings. Feedback suggests this level of matching is a standout for a company of its size.
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Leave & Time Off Breadth — Generous time‑off provisions include ‘open/unlimited’ vacation (often after year one), wellness/mental‑health days, holidays, and sabbaticals. Flex‑time and hybrid/remote options further expand how time away can be taken.
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Parental & Family Support — Family‑forming and caregiving benefits include paid parental leave, fertility support, adoption assistance, and eldercare resources. Feedback suggests these offerings extend beyond standard packages for similar‑sized firms.
Nextpoint Insights
What We Do
Nextpoint is a Chicago-based legal technology company that has been building cloud-based eDiscovery and litigation software since 2001. We make it simpler for law firms, corporate legal teams, and government agencies to manage the full lifecycle of litigation — from data ingestion and document review to case preparation and trial presentation. Our platform is built on the cloud, which means legal teams can access it from anywhere, process large volumes of data quickly, and scale storage without the overhead of traditional infrastructure. Built-in AI tools help reviewers surface relevant documents faster, while advanced search, analytics, and granular access controls give teams the precision they need on complex matters. We serve clients across the spectrum — from small and solo firms to AmLaw 100 firms and federal agencies — all on a predictable, per-user pricing model. Our dedicated client success team works alongside customers as a true extension of their practice, not just a support ticket queue. What sets us apart isn't just the software. It's the combination of powerful technology, expert services, and a team that genuinely understands how legal work gets done. We've stayed independent and self-funded since day one, which means our roadmap is driven by our clients, not outside investors. We're about 80 people strong, headquartered in Chicago's Ravenswood neighborhood, and we're growing. If you're interested in building tools that shape how the legal industry operates — and doing it alongside a team that moves quickly and takes the work seriously — we'd love to meet you.
Why Work With Us
Nextpoint has been independent and self-funded since 2001 — which means we build for our customers, not for investors. That autonomy shapes everything from how we prioritize our roadmap to how we treat our people. We sit at an interesting intersection: legal technology is a serious, complex industry, but we're still a team of about 80 people where
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Nextpoint Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Chicago-based, with local employees in the office 2-3 days a week. We have some remote team members but tend to hire locally — we value the collaboration that comes with being in the same city.
