DRE Assistant (In Office)

Who We AreJoin a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We DoThe DRE Assistant supports the Subdivision Services DRE team in obtaining California Department of Real Estate (DRE) Final Public Reports for subdivision projects. This position assists with the preparation, organization, submission, and tracking of documentation required by the DRE and other regulatory agencies. Working under the supervision of the Department Manager, the DRE Assistant helps ensure projects are processed efficiently, accurately, and in accordance with company standards, client expectations, and regulatory requirements.

What You'll Do

• Establish, organize, and maintain project files according to departmental procedures and processor direction.

• Request agency letters, reports, and supporting documentation required for DRE applications and public report processing.

• Assist in the preparation of DRE application forms and supporting documentation, excluding management documents and budgets.

• Organize, assemble, copy, scan, and prepare application packages, responses, and supporting documentation for submission to regulatory agencies as provided by, or directed by, DRE Processor.

• Follow all department policies, procedures, and quality standards.

  · Stay informed of new DRE regulations, policies, forms, and procedural changes affecting subdivision processing.

• Communicate potential issues, delays, or concerns to management promptly to support proactive problem-solving and maintain client satisfaction.

• Assist with the distribution of public reports upon issuance and support department workflow to meet client deadlines and schedules.

• Support company and subdivision manager policies, programs, and objectives.

• Participate in training programs, seminars, and continuing education opportunities as assigned.

• Assist in mentoring and supporting team members to promote professional growth and departmental success.

• Perform additional duties and special projects as needed to ensure timely and successful completion of client projects.

What You'll Bring

Required Qualifications

• High school diploma or equivalent required.

• Real estate or related experience.

• Strong organizational and administrative skills.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PDF management software.

• Excellent verbal and written communication skills.

• Ability to manage multiple projects and deadlines simultaneously.

• Strong attention to detail and commitment to accuracy.

• Ability to work effectively in a team-oriented environment.

Preferred Qualifications

• Experience in subdivision processing, real estate, title, escrow, land development, regulatory compliance, or related fields.
• Familiarity with California Department of Real Estate (DRE) procedures, applications, and public report requirements.
• Experience handling regulatory filings and document management systems.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Professional and client-focused approach to service.
• Effective problem-solving and decision-making abilities.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong interpersonal skills and a collaborative work style.
• Commitment to continuous learning and professional development.

Pay Range: $20.31 - $27.09 Hourly
This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant’s criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

What We OfferBy choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.