About the Role
As a Documentation Specialist, you will be responsible for managing and controlling project documentation from receipt through final delivery. Your work will ensure documentation is accurate, traceable, compliant with contractual requirements, and available to internal and external stakeholders when needed.
You will contribute directly to efficient project execution by coordinating documentation across multiple functions while supporting continuous improvement of document control processes and systems.
This is a three-years fixed-term contract, with the possibility of extension depending on the level of project activity and workload.
About NOV
NOV is a global provider of technology-driven equipment, systems, services, and software solutions supporting energy production and industrial operations worldwide. Through engineering, manufacturing, and project execution excellence, we help customers improve safety, reliability, efficiency, and operational performance.
Why Join NOV?
At NOV, you'll become part of an international team where collaboration, innovation, and continuous improvement are part of everyday work. We offer opportunities to work on complex global projects, develop your expertise, and build your career within a company that values accountability, teamwork, and professional growth.
Diversity & Inclusion
At NOV, we are committed to creating an inclusive workplace where everyone can thrive. We value diversity in all its forms and believe that different perspectives drive innovation and success. We welcome applications from all qualified candidates regardless of gender, age, ethnicity, nationality, disability, sexual orientation, gender identity, religion, or any other characteristic protected by applicable law.
Responsibilities- Receive, register, distribute, and track project documentation throughout the project lifecycle.
- Maintain document control systems, document registers, revision control, and document traceability.
- Coordinate documentation activities across Engineering, Manufacturing, Quality, Project Management, Supply Chain, suppliers, and customers.
- Process customer and supplier documentation, transmittals, and review comments accurately and on time.
- Monitor documentation deliverables against project schedules and contractual milestones.
- Ensure all documentation complies with contractual requirements, customer specifications, and company procedures.
- Maintain accurate document status reports and provide visibility of documentation progress.
- Identify documentation risks, proactively communicate potential delays, and support timely resolution.
- Administer documentation using document management systems including RigDoc, Teamcenter, SharePoint, Aconex, and similar platforms.
- Contribute to the continuous improvement of document control processes, systems, and best practices.
Essential
- Bachelor's degree in Business Administration, Information Management, Quality Management, or a related field, or equivalent experience.
- 3–5 years of document control experience in Oil & Gas, EPC, Manufacturing, or another project-based industry.
- Experience supporting engineering, manufacturing, or capital projects.
- Knowledge of document control principles, revision control, transmittals, and document management processes.
- Hands-on experience with document management systems such as RigDoc, Teamcenter, SharePoint, Aconex, or similar.
- Strong organizational, communication, and collaboration skills with a high level of accuracy and attention to detail.
Preferred
- Professional certification in Document Control or Information Management.
- Experience working in a global or multicultural project environment.
- Knowledge of quality management systems and contractual documentation requirements.
#LI-ZS1
We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.
Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
Service Above All
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.
About the TeamCorporate
Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.
Skills Required
- Bachelor's degree in Business Administration, Information Management, Quality Management, or a related field, or equivalent experience
- 3-5 years of document control experience in Oil & Gas, EPC, Manufacturing, or another project-based industry
- Experience supporting engineering, manufacturing, or capital projects
- Knowledge of document control principles, revision control, transmittals, and document management processes
- Hands-on experience with document management systems such as RigDoc, Teamcenter, SharePoint, Aconex, or similar
- Strong organizational, communication, and collaboration skills with a high level of accuracy and attention to detail
- Professional certification in Document Control or Information Management
- Experience working in a global or multicultural project environment
- Knowledge of quality management systems and contractual documentation requirements
NOV Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about NOV and has not been reviewed or approved by NOV.
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Healthcare Strength — Company materials describe comprehensive medical, dental, and vision coverage alongside life/disability insurance, a global EAP, wellness resources, and paid parental leave; the company also states it pays most U.S. health plan premiums, which bolsters perceived value.
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Retirement Support — The 401(k) program features auto‑enrollment, immediate vesting, and ongoing employer contributions; historical filings and comments point to a generally well‑regarded match even as exact formulas can change.
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Leave & Time Off Breadth — Paid parental leave and widely cited decent PTO at hire are complemented by options like experience‑based vacation credit and a flexible holiday, creating a rounded time‑off offering in many U.S. roles.
NOV Insights
What We Do
NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that enable its customers to safely produce abundant energy while minimizing environmental impact. The energy industry depends on NOV’s deep expertise and technology to continually improve oilfield operations and assist in efforts to advance the energy transition towards a more sustainable future. NOV powers the industry that powers the world.
