The ideal candidate will have strong expertise in document control systems, transmittals, version control, and stakeholder coordination, with the ability to maintain document integrity, confidentiality, and accessibility across internal and external project teams.Job Description
Key Responsibilities
Manage and maintain all project documentation in accordance with company policies, project requirements, and client specifications.
Control the receipt, registration, distribution, tracking, filing, and archiving of project documents.
Ensure all documents are properly reviewed, approved, and issued according to established workflows and deadlines.
Maintain accurate document numbering, revision control, and version history.
Prepare and process document transmittals for internal and external distribution.
Monitor document status and ensure timely submission, retrieval, and updates of project records.
Coordinate with project managers, engineers, quality teams, vendors, subcontractors, and clients regarding document requirements and submissions.
Perform quality checks to verify document accuracy, completeness, and compliance before issuance.
Maintain document control logs, trackers, and registers to ensure up-to-date reporting.
Support audits by providing required documentation and ensuring records are organized and readily accessible.
Assist in the implementation and continuous improvement of document control procedures and systems.
Ensure confidentiality, security, and proper retention of sensitive project information.
Follow up with stakeholders on overdue documents, comments, approvals, and revised submissions.
Required Qualifications
Bachelor’s degree, diploma, or equivalent qualification in Business Administration, Information Management, Engineering Support, or a related field.
Proven experience with min 3 yrs as a Document Controller, Document Control Specialist, or similar role in a project-driven environment.
Strong knowledge of document control processes, transmittals, revision control, and records management.
Experience working with document management systems (DMS/EDMS) and electronic filing systems.
Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
Strong organizational skills with high attention to detail and accuracy.
Excellent communication and coordination skills with the ability to work across multiple teams and stakeholders.
Ability to manage multiple priorities and meet tight deadlines.
Preferred Qualifications
Experience in industries such as construction, engineering, oil & gas, energy, manufacturing, or infrastructure.
Familiarity with client documentation requirements and project documentation workflows.
Knowledge of ISO standards, quality management systems, or records retention practices.
Experience with systems such as Aconex, SharePoint, Documentum, EDMS, or similar platforms.
Key Skills and Competencies
Document control and records management
Document management systems (DMS/EDMS)
Transmittal preparation and tracking
Version and revision control
Compliance with company and client standards
File organization and archiving
Stakeholder coordination
Attention to detail
Time management and prioritization
Communication and follow-up skills
Problem-solving and process improvement
Confidentiality and data integrity
Why Join Us?
At GE Vernova - Grid Automation, you will have the opportunity to work on cutting-edge projects that shape the future of energy. We offer a collaborative environment where your expertise will be valued, and your contributions will make a tangible impact. Join us and be part of a team that is driving innovation and excellence in control systems.
Apply today and help us lead the way in renewable energy solutions!
Relocation Assistance Provided: Yes
Skills Required
- Bachelor's degree, diploma, or equivalent in Business Administration, Information Management, Engineering Support, or related field
- Minimum 3 years experience as Document Controller, Document Control Specialist, or similar in a project-driven environment
- Strong knowledge of document control processes, transmittals, revision control, and records management
- Experience with document management systems (DMS/EDMS) and electronic filing systems
- Proficiency in Microsoft Office applications (Excel, Word, Outlook)
- Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines
- Excellent communication and stakeholder coordination skills
- Experience in construction, engineering, oil & gas, energy, manufacturing, or infrastructure industries
- Familiarity with client documentation requirements, ISO standards, quality management, or records retention practices
- Experience with systems such as Aconex, SharePoint, Documentum, or similar platforms
GE Vernova Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about GE Vernova and has not been reviewed or approved by GE Vernova.
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Retirement Support — The 401(k) plan includes company matching contributions and additional company retirement contributions, with access to Fidelity resources and financial planning consultants. Feedback suggests this structure supports long-term savings beyond a basic match.
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Parental & Family Support — Paid parental leave is available with flexible, continuous or non-continuous usage, and is complemented by adoption resources and Work/Life Connections guidance. Maternity leave is described as extended relative to typical workplace norms.
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Leave & Time Off Breadth — Time-off programs include 12 paid holidays, permissive time off for many salaried roles, and dedicated personal, illness, and caregiving time for U.S. new hires. Some hourly roles start with a defined PTO bank, while other roles may offer unlimited time off.
GE Vernova Insights
What We Do
GE Vernova is a planned purpose-built company on a mission to electrify the planet while simultaneously working to decarbonize it. If we want our energy future to be different…we must be different. Our mission is embedded in our name. We retain our treasured legacy, “GE,” in our name as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver. GE Vernova brings together GE’s portfolio of energy businesses including Power, Wind, Electrification and Digital businesses. With focus, GE Vernova is accelerating the path to more reliable, affordable, and sustainable energy, while helping our customers power economies and deliver the electricity that is vital to health, safety, security, and improved quality of life. Together, we have The Energy to Change the World.
Why Work With Us
Join our team, to evolve and grow, surrounded by some of the brightest minds in the industry who help you get better every day. You’ll get the chance to rewrite the rules, work on cutting-edge technology, and be part of a global team for positive change.
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