Disbursement Specialist

PRIMARY FUNCTION:

The Payroll / Accounts Payable Disbursement Specialist is responsible for the accurate, timely, and compliant disbursement of payroll and accounts payable payments to employees, vendors, and other payees. This position supports payroll and accounts payable operations by coordinating payment processing activities, maintaining disbursement controls, reconciling payment transactions, administering garnishment and ACH processes, resolving payment-related issues, and ensuring compliance with organizational policies and regulatory requirements.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Assist with printing and assigning payroll correction forms on payroll Monday.
• Monitor payroll mailbox and assist with distributing mail to payroll specialist as needed.
• Assist with performing audit of completion of timecards and payroll reports to identify potential pay errors and ensure compliance with CCH policy.
• Assist with weekly Payroll/vendor disbursements payments, including checks, ACH, and pay card payments.

• Works as a back up to process CCHS bi-weekly and off cycle payroll if needed.
• Responsible include verification of the signing of paychecks, maintains the check number control log, verifies the payroll system control report, and delivers paper checks to the CCH Mail Room.
• Replies to inquiries for salary information, employment verifications, and responds to third-party garnishments from outside agencies in a timely manner.

• Manage weekly special handling requirements and garnishment payments generated during AP check runs.

• Assists the Director of Disbursements with management of the capital and operating budgets. Authorizes the ordering of supplies and equipment as deemed necessary for payroll and accounts payable.

• Review, approve, and process any new ACH conversion requests.
• Call weekly ACH settlement totals to PNC and Fulton Bank and respond to positive pay activity.

• Investigate and resolve returned payments, voids, stop payments, and reissues.
• undefinedAssist with testing, uploading, and processing year-end preparation of 1099s for eligible vendors and contractors. Review duplicate payment reports and collaborate with the AP team on corrections. Interface with vendors and internal customers to respond to inquiries and resolve issues. Assist Accounting with uploading and removing invoices in Workday. Assist with training internal customers on Payroll and AP policies, procedures, and best practices. Ensure adherence to internal control requirements and SOX narratives. Maintain accurate documentation supporting disbursement processes. Support external and internal audit requests, including research and analysis of findings.

SCOPE, PURPOSE, AND FREQUENCY OF CONTACTS: Frequent partnership with Accounting, Finance Sr. Leadership, Treasury, internal caregivers, and external vendors to resolve payment inquiries, and assist with Payroll and AP department initiatives and projects. 

DIRECTION/SUPERVISION OF OTHERS: None

DIRECTION/SUPERVISION RECEIVED: Director of Disbursement, Payroll and AP Leadership 

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: Associate or bachelor’s degree in accounting, Finance, or Business Administration 5–7 years of payroll / accounts payable and vendor disbursement experience (may be combined)Payroll FPC certification or IOFM certification is preferred but not required. 

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program.  To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/