Director, Equity Administration

We are seeking a Director of Equity Administration to lead and scale our global equity programs as the company transitions from a legacy equity platform to a modern, enterprise-level solution. This role is ideal for a detail-oriented and technically skilled professional with deep experience in enterprise level equity administration, SEC reporting, and complex stock-based compensation (SBC) accounting.

You will oversee all aspects of our equity plan operations, ensuring accuracy, compliance, and a first-class experience for participants. This position partners closely with Finance and Accounting, Legal, HR, Payroll and external partners to manage the end-to-end lifecycle of equity awards and related disclosures.

• Equity Administration & Systems
  
  • Lead the migration from the current equity platform to an enterprise-grade equity management system (e.g., Shareworks, E*TRADE, Fidelity, etc.).
  • Oversee all day-to-day operations of the company’s equity programs, including grants, exercises, releases, cancellations, and modifications.
  • Ensure accurate maintenance of the equity database and cap table, including reconciliation with the general ledger and payroll systems.
    
• Financial Reporting & Compliance
  • Partner with Finance and Accounting teams to calculate and record stock-based compensation expense, leveraging Black-Scholes and other valuation models.
  • Manage accounting for equity modifications, repricings, and other complex transactions.
  • Support quarterly and annual financial close processes, including reconciliations and audit deliverables.
  • Contribute to SEC filings (10-K, 10-Q, Proxy/CD&A, S-8, etc.) or external filings by preparing equity-related disclosures and share activity schedules.
    
• Governance & Policy
  
  • Maintain compliance with SEC, IRS, and FASB regulations (ASC 718, Section 16, Rule 144, etc.).
  • Support Board of Directors and Compensation Committee reporting, including grant approvals and equity plan management.
  • Develop and enforce best practices and internal controls around all equity processes.
    
• Stakeholder Management
  
  • Partner with Finance, Legal, HR and external advisors to ensure alignment across compensation strategy, employee communications, and equity plan design.
  • Serve as a subject matter expert for employees and executives on equity-related matters.
  • Provide insights and recommendations to improve process efficiency, data integrity, and compliance.

• 10+ years of progressive experience in equity administration, with at least 5 years in a public company setting.
• Deep knowledge of stock-based compensation accounting (ASC 718) and valuation methodologies such as Black-Scholes and Monte Carlo.
• Experience supporting SEC reporting and proxy disclosures (CD&A, executive compensation tables, etc.).
• Proven experience leading an equity platform migration or system implementation.
• Strong understanding of modification accounting and equity award lifecycle management.
• Exceptional attention to detail and a commitment to accuracy and compliance.
• Advanced Excel skills; familiarity with ERP systems and HRIS integrations preferred.
• Bachelor’s degree in Accounting, Finance, or related field required; CPA or advanced degree a plus.

• Certified Equity Professional (CEP) designation strongly preferred.

Shape the future of business systems in a dynamic industry, leveraging cutting-edge technology to influence enterprise strategy and performance. If you're a visionary leader with an affinity for innovation, this is your opportunity to make a lasting impact.

Location:

This role is eligible for full-time remote work in one of our entities:  CA, CO, ID, IL, FL, GA, MA, MI, MN, MO, NJ, NV, NY, PA, OR, TX, UT, and WA.

We are a remote-first company with US hubs in Redwood City, Los Angeles, and New York City.

Travel Expectations:

We offer several opportunities for in-person team gatherings, including but not limited to project meetings, regional meetups, and company-wide events. We expect our employees to attend these gatherings at least once per quarter. These gatherings provide essential opportunities for collaboration, communication, and team building. 

Compensation:

Liftoff offers all employees a full compensation package that includes equity and health/vision/dental benefits associated with your country of residence. Base compensation will vary based on candidate's location and experience. The following are our base salary ranges for this role: 

• SF Bay Area, Los Angeles/Orange County, NYC, Seattle: $215,000 to $230,000 plus bonus 
• All other CA and WA state locations, Austin, Boston, Denver, Portland:  $197,800 to $211,600 plus bonus
• All other locations in our approved states:  $184,900 to $197,800 plus bonus 

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We use Covey as part of our hiring and/or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications. We began using Covey Scout for Inbound on January 22, 2024.

Please see the independent bias audit report covering our use of Covey here.