This isn't about sorting envelopes or sticking stamps. It's about handling critical digital documentation that keeps businesses legally compliant and operational.
Corporate Tools is hiring full-time Digital Mail Clerks to join our growing team. In this role, you will manage, verify, and audit digital mail and business documents that play a key role in regulatory compliance and communication with government agencies. You will also email clients daily to address account issues, clarify information, or verify their connection to specific documents.
The work you do won't just support our clients. It will directly impact how their businesses are represented in official records.
Success in this position requires strong attention to detail, critical thinking, clear written communication skills, and an interest in how businesses interact with government systems through documentation, filings, and data.
"This job is coded as "Flex" which means the company does not currently require this position to be performed in office. All shifts are centered around regular business hours for Pacific Standard Time. If you are in a different time zone, you must adjust accordingly.
Wage:
$16.50/hour
Benefits:
- 100% employer-paid medical, dental and vision for employees
- Annual review with raise option
- 22 days Paid Time Off accrued annually, and 4 holidays
- After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company-not accrued, not capped, take time off when you want
- The 4 holidays are: New Year's Day, Fourth of July, Thanksgiving, and Christmas Day
- Paid Parental Leave
- Up to 6% company matching 401(k) with no vesting period
- Quarterly allowance
- Use to make your remote work set up more comfortable, for continuing education classes, a plant for your desk, coffee for your coworker, a massage for yourself... really, whatever
- Open concept office with friendly coworkers
- Creative environment where you can make a difference
- No dumb benefits like free dog walking on the weekends that snobby hipster places have to make you feel cool, but mathematically won't cost the company much money because you won't use it
- Trail Mix Bar --- oh yeah
Responsibilities:
- Uploading documents into clients accounts accurately and in a timely manner
- Auditing accuracy of large data sets within our software
- Maintaining large data sets
- Verifying client information
- Verifying state agency information within our software
- Helping customer service staff with data projects
Requirements:
- Desire for accuracy
- Ability to perform complex searches
- Willingness to help others and be part of the team
- Ability to work diligently on your own
- Type at least 50 words per minute
- Basic computer skills
- Willingness to learn and take on projects
- Ability to work consistent schedule 40 hours per week
Top Skills
What the Team is Saying
What We Do
Corporate Tools LLC was created to make starting, running, and organizing a business easier. We service registered agent companies, business filing services, lawyers, accountants, corporate secretaries, governance professionals, small, medium, and massive corporate conglomerates.
Corporate Tools LLC is family-owned and operated, employs over 1,200 good humans across the nation, and services over 3 million active businesses nationwide. As we've grown, we've maintained a 95% employee retention rate. We have no debt, no investors, no venture capital, and no private equity.
What does it mean to be family-owned and operated?
Well, it's not perfect. But growth, profits, KPIs, endless investor meetings, warrants, options pools, vesting, or manipulating employees to be indentured servants in exchange for paper shares that won't make you rich, aren't things we have to deal with here.
We try to do good work and see where it goes. That's our actual mission statement. We try to make our customers and our employees happy. We get to focus on that versus making investors happy. We are well aware of competing with startups, and VC and PE-funded, or worse yet, public companies' total compensation packages, so we bring it up. We are different. Our packages include an excellent salary and 401K to buy stock wherever you want. We try to make our overall benefits better each year as we grow. We offer tough challenges—focusing on the journey as the reward, not the finish line. We try to hire people we enjoy being around.
We're not a platform or an AI cool guy place. We're not software as a service/whatever is the cool thing that gives investors a reason to ask for a higher multiple on their next round of stock dilution. Whoops, I mean, investment for the future.
We make business entity compliance tools. We power over 50,000 Professional Services that do registered agent service, corporate filings, VoIP phones, credit card processing, and various tech products. Here's a few examples of industry leaders riding on our backbone:
https://www.northwestregisteredagent.com/service-signup
https://www.registeredagentsinc.com/solutions/
We made a CRM system but focused on a whole stack of solutions for our business services customers and now we're pretty busy and could use your help. Thanks for looking!
Why Work With Us
A mid sized company servicing millions of clients, employing hundreds, but being family owned and operated with no debt, investors, VC, or PE in the tech space is unique. We offer stability, flexibility, and an opportunity to make a high impact almost immediately. We don't sell data to third parties. We're extremely open source and privacy focused.
Gallery
Corporate Tools LLC Teams
Corporate Tools LLC Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
As a hybrid employer we have full-time remote employees and employees that live near our offices who have the option to work in-office or from home. There are just a few, select roles that specify and require some in-office time.
