About Us
Helpware is a technology-driven company with offices in the USA, Ukraine, Mexico, and the Philippines which provides Customer Experience & Operational Support for modern companies. Our team of professionals is driven by the purpose of providing best-in-class value-adding services to our partners by leveraging our empowered teams, innovative solutions, and technologies.
Our Cebu, Philippines Team is growing and we're looking for an experienced Customer Support Representatives to join our Helpware team.
Position Overview:
The Customer Support Representative Tier 1 is responsible for supporting the end-to-end order management process by reviewing and processing customer orders, managing payment authorizations, and resolving order-related inquiries. This role handles refunds, replacements, and return merchandise authorizations (RMAs), while providing timely and accurate support to customers, sales representatives, and internal stakeholders. The position requires strong attention to detail, excellent communication skills, and the ability to navigate multiple systems to ensure a seamless customer experience.
Specific Responsibilities:
- Monitor Salesforce daily to pre-authorize orders and manage cases related to refunds, replacements, and return merchandise authorizations (RMAs).
- Pre-authorize credit card orders, resolve payment declines, and follow up as needed, including updating expiration dates or replacement card information; update credit card information in Salesforce/Ebiz.
- Print invoices, credit memos, and order acknowledgments for customers or internal requests as needed.
- Research orders in Macola and Salesforce to respond accurately to rep and account inquiries; retrieve tracking information for shipment-related questions.
- Respond to inbound calls and emails regarding product, order, and sales inquiries with speed, accuracy, and a professional, empathetic tone.
Qualifications:
- At least 6 months to 1 year of experience in customer service, order management, sales support, or a related role.
- Experience using CRM platforms such as Salesforce is preferred.
- Experience with ERP or order management systems (e.g., Macola or similar) is an advantage.
- Strong understanding of order processing, payment authorization, refunds, returns, and customer support processes.
- Excellent verbal and written communication skills with a customer-focused approach.
- Strong analytical and problem-solving skills with keen attention to detail.
- Ability to manage multiple tasks and prioritize work in a fast-paced environment.
- Proficient in Microsoft Office applications, particularly Excel and Outlook.
- Comfortable handling inbound calls, emails, and case management while maintaining service quality and accuracy.
- Ability to work independently and collaborate effectively with cross-functional teams.
Skills Required
- At least 6 months to 1 year of experience in customer service, order management, sales support, or a related role
- Experience using CRM platforms such as Salesforce
- Experience with ERP or order management systems such as Macola or similar
- Understanding of order processing, payment authorization, refunds, returns, and customer support processes
- Excellent verbal and written communication skills with a customer-focused approach
- Strong analytical and problem-solving skills with attention to detail
- Ability to manage multiple tasks and prioritize work in a fast-paced environment
- Proficiency in Microsoft Office applications, particularly Excel and Outlook
- Ability to handle inbound calls, emails, and case management while maintaining service quality and accuracy
- Ability to work independently and collaborate effectively with cross-functional teams
What We Do
Founded in 2015, Helpware is a company taking a modern approach to the outsourcing industry. We created the company to change perceptions of what outsourcing is and can be, and we did that by building amazing cultures in each of our locations, and by simply treating our employees better. With Helpware, we are all a team and family, and you'll see that true difference when partnering with us. Helpware builds customized teams in Customer Service and Back Office for industry-leading startups and modern companies. With offices in California, Colorado, Kentucky, Ukraine, Philippines, Germany, and Mexico, we have the global scale to tailor custom teams and processes for success to our many powerhouse clients. Helpware has grown over the years, initially catering to startup client partners, and has now evolved into creating client partnerships with large enterprises as well.
