Meet your new daily puzzle: as Corporate Filing Support at Corporate Tools, you're the engine behind smooth, stress-free filings. You'll grab, upload, and manage all the vital documents for IRS and compliance submissions-making sure everything's on point.
Think of your role as part logistics guru, part detective, part client whisperer. You'll know when to ask questions, when to double-check, and how to translate legalese into plain English for our clients. Keeping things accurate, organized, and timely isn't just great-it's your jam.
You've got a knack for spotting missing info before anyone notices. You thrive in fast-paced settings and love checking off a full to-do list. You're comfortable chatting with clients and teammates across email and phone, and you're always ready to jump in and solve the next curveball.
Detail-obsessed? Check. Proactive? Check. Friendly and clear communicator? Major check. If flipping through spreadsheets and making sense of filing deadlines gets you fired up, you're already a perfect match.
This job is coded as "Flex" which means the company does not currently require this position to be performed in office.
Wage:
$16.50/hour
Benefits:
- 100% employer-paid medical, dental and vision for employees
- Annual review with raise option
- 22 days Paid Time Off accrued annually, and 4 holidays
- After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company-not accrued, not capped, take time off when you want
- The 4 holidays are: New Year's Day, Fourth of July, Thanksgiving, and Christmas Day
- Paid Parental Leave
- Up to 6% company matching 401(k) with no vesting period
- Quarterly allowance
- Use to make your remote work set up more comfortable, for continuing education classes, a plant for your desk, coffee for your coworker, a massage for yourself... really, whatever
- Open concept office with friendly coworkers
- Creative environment where you can make a difference
- No dumb benefits like free dog walking on the weekends that snobby hipster places have to make you feel cool, but mathematically won't cost the company much money because you won't use it
- Trail Mix Bar --- oh yeah
Responsibilities:
- Retrieve and upload required or missing filing documentation into company software
- Keep client files up to date by consistently documenting client interactions and documentation
- Communicate in a clear and timely manner with filings team when problems arise or assistance is needed
- Clearly and professionally answer inbound client inquiries over the phone and via email; helping educate clients on their corporate filing requirements and complete filing forms
- Learn and retain knowledge on filing specific requirements
- Manage and submit all IRS filings and compliance filings as needed
- Hit position metrics for filings/upload work, with no/minimal errors
Requirements:
- Strong attention to detail
- Self motivated and quick learner
- Strong customer service skills, clear and concise communicator
- Knowledge of computers and the ability to navigate systems to gather information, job duties are performed almost 100% online
- Collaborative & coachable
Top Skills
What the Team is Saying
What We Do
Corporate Tools LLC was created to make starting, running, and organizing a business easier. We service registered agent companies, business filing services, lawyers, accountants, corporate secretaries, governance professionals, small, medium, and massive corporate conglomerates.
Corporate Tools LLC is family-owned and operated, employs over 1,200 good humans across the nation, and services over 3 million active businesses nationwide. As we've grown, we've maintained a 95% employee retention rate. We have no debt, no investors, no venture capital, and no private equity.
What does it mean to be family-owned and operated?
Well, it's not perfect. But growth, profits, KPIs, endless investor meetings, warrants, options pools, vesting, or manipulating employees to be indentured servants in exchange for paper shares that won't make you rich, aren't things we have to deal with here.
We try to do good work and see where it goes. That's our actual mission statement. We try to make our customers and our employees happy. We get to focus on that versus making investors happy. We are well aware of competing with startups, and VC and PE-funded, or worse yet, public companies' total compensation packages, so we bring it up. We are different. Our packages include an excellent salary and 401K to buy stock wherever you want. We try to make our overall benefits better each year as we grow. We offer tough challenges—focusing on the journey as the reward, not the finish line. We try to hire people we enjoy being around.
We're not a platform or an AI cool guy place. We're not software as a service/whatever is the cool thing that gives investors a reason to ask for a higher multiple on their next round of stock dilution. Whoops, I mean, investment for the future.
We make business entity compliance tools. We power over 50,000 Professional Services that do registered agent service, corporate filings, VoIP phones, credit card processing, and various tech products. Here's a few examples of industry leaders riding on our backbone:
https://www.northwestregisteredagent.com/service-signup
https://www.registeredagentsinc.com/solutions/
We made a CRM system but focused on a whole stack of solutions for our business services customers and now we're pretty busy and could use your help. Thanks for looking!
Why Work With Us
A mid sized company servicing millions of clients, employing hundreds, but being family owned and operated with no debt, investors, VC, or PE in the tech space is unique. We offer stability, flexibility, and an opportunity to make a high impact almost immediately. We don't sell data to third parties. We're extremely open source and privacy focused.
Gallery
Corporate Tools LLC Teams
Corporate Tools LLC Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
As a hybrid employer we have full-time remote employees and employees that live near our offices who have the option to work in-office or from home. There are just a few, select roles that specify and require some in-office time.
