Coordinator, Global Operations - Madison, NJ

Key Responsibilities

• Provide administrative support and documentation management for international operations and processes.

• Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
• Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
• Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
• Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
• Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
• Handle physical mail distribution sent to the Sotheby’s International Realty® office located in Madison, NJ.
• Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
• Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
• Responsible for scheduling meetings as needed.
• Responsible for creating presentations on behalf of the leadership team.

Qualifications & Skills

• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Requires adaptability to shifting priorities and deadlines.
• Detail-oriented with a commitment to accuracy and quality.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Power Point, Teams).
• Proficiency in Google Workplace 
• Quickly adapts to new technologies and platforms.
• Strong ability to work independently and collaboratively in a fast-paced environment.

We are proud to offer a comprehensive benefits package to our employees including:

• Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
• 401(k) savings plan with company match
• Paid Time Off to Include Holidays , Vacation Time, and Sick Time
• Paid Family & Paternity Leave
• Life Insurance
• Business Travel Accident Insurance
• All employees receive access to LinkedIn Learning
• Employee Referral Program
• Adoption Assistance Program
• Employee Assistance Program
• Health and Wellness Program and Incentives
• Employee Discounts
• Employee Resource Groups

Sotheby's International Realty®  is a luxury real estate brand known for its vast global network, marketing reach, and affiliation with Sotheby’s, one of the world's premier destinations for art and luxury. Today, its global footprint spans more than 26,000 real estate professionals, 1,100 offices located in 86 countries and territories worldwide, including more than 100 company-owned brokerage offices in key metropolitan and resort markets. Sotheby’s International Realty is a subsidiary of Compass International Holdings. is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Compass International Holdings.

Compass International Holdings is a global real estate services company empowering real estate professionals with everything they need to realize their entrepreneurial potential. With a presence in every major U.S. city and approximately 120 countries and territories, Compass International Holdings serves millions of buyers and sellers through a portfolio of some of the most recognized and iconic brands: @properties, Better Homes and Gardens® Real Estate, CENTURY 21®, Christie's International Real Estate, Coldwell Banker®, Compass, Corcoran®, ERA®, and Sotheby's International Realty®. In addition to brokerage services, Compass International Holdings offers integrated services, such as mortgage, title, insurance, escrow, and relocation.  

• NYSE: COMP
• 340,000 Real Estate Professionals
• 2,000+ independently owned and operated brokerages
• 120 countries and territories